Administrative Assistant/Receptionist (In-person position fro Barbados)

Assists management personnel with day-to-day secretarial, administrative and clerical duties. Greets and directs visitors Maintains and supports effective staff and customer relationships.

CAGE (Barbados) Inc., is seeking a suitably qualified candidate to fill the position of Administrative Assistant/Receptionist, according to the following criteria:

Job Summary:

Assists management personnel with day-to-day secretarial, administrative and clerical duties. Greets and directs visitors Maintains and supports effective staff and customer relationships.

Qualifications & Experience:

• Management Diploma (BIMAP, UWI or other recognized institution), or
• Associate Degree in Management.
• Professional secretarial/administrative assistant accreditation.
• Certification in Microsoft Office suite from recognized institution.
• A minimum of five (5) years’ experience in a similar capacity.

Special Job Skills & Knowledge Requirements:

• Pleasant personality and telephone manner.
• Excellent command of the English language (bilingual ability in Spanish would be an asset).
• Professional secretarial skills.
• Proficiency in use of various computer software applications (Microsoft Office suite, courier software – airway bill invoicing, tracking, etc.).
• Knowledge of HRIS and payroll software.
• Report writing and presentation skills.
• Excellent Customer Service.
• Sound verbal, written and listening communications.
• Effective time management.
• Ability to maintain confidentiality.
• Ability to work independently.

Essential Duties and Responsibilities:

• Assists Human Resources manager in the recruitment process: preparing and disseminating vacancy announcements, scheduling interviews, processing and orienting new hires.
• Provides general clerical and administrative support to the Human Resources Manager in the preparation of correspondence, reports, policy documents and file maintenance.
• Prepares weekly payroll.
• Answers telephone and takes messages.
• Assists with the administration of Group Benefits and Performance Management.
• Makes travel, hotel and other reservations as required.
• Schedules meetings and informs participants as required.
• Provides assistance to departmental managers with planning and administering conferences, seminars, etc.
• Performs any other functions as required, to ensure or facilitate the effective and efficient operations of the company.