Administrative Assistant

The Admin Assistant supports the executive team by managing operations, acting as a key liaison, and handling multiple priorities with discretion and efficiency. We are hiring for a company in Morvant.

Key Responsibilities:

1. Administrative Support:

   • Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
   • Prepare and edit correspondence, reports, and presentations.
   • Handle confidential and sensitive information with discretion.
   • MUST BE PROFICIENT IN MICROSOFT OFFICE APPLICATIONS

2. Communication:

   • Serve as the primary point of contact for internal and external inquiries.
   • Draft, proofread, and distribute communications on behalf of the executive.
   • Coordinate with other departments to streamline communication and collaboration.
   • MUST BE PROFICIENT IN EMAIL COMMUNICATION

3. Meeting Coordination:

   • Organize and prepare agendas, materials, and minutes for meetings.
   • Follow up on action items and ensure timely completion.

4. Travel Management:

   • Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
   • Handle expense reporting and reimbursements.

5. Project Management:

   • Support the executive in planning and executing special projects.
   • Monitor project timelines and provide regular updates.

6. Operational Efficiency:

   • Identify opportunities to improve administrative processes and implement solutions.
   • Manage office supplies, equipment, and vendor relationships as needed.

7. Event Planning:

   • Coordinate and manage logistics for company events, off-site meetings, and team-building activities.