Administrative Assistant (HR & Recruiting)

We are looking for an Administrative Assistant (HR & Recruiting) to join our team!

Contax360 BPO Solutions, a leading global contact center solutions provider and a dynamic, focused and upwardly mobile organization; seeks qualified and professional individuals to join our team.

Now hiring for our Montego Bay Office:

ADMINISTRATIVE ASSISTANT - HR & RECRUITING

ADMINISTRATIVE ASSISTANT (HR & RECRUITNG)

JOB SUMMARY:

We are looking for an Administrative Assistant to support our HR and Recruiting Departments, who will assist with the full-cycle recruiting experience and provide general HR administrative support.

SPECIFIC DUTIES::

• Provide general HR administrative support.
• Sourcing and attracting candidates by using databases, referrals, social media, etc.
• Screens and recommends candidates for various positions and schedule prospects for interview on a daily basis or when otherwise requested.
• Update and maintain various logs in order to track applicants processed.
• Perform reference checks as needed.
• Assist with the creation of files for new hires and files documents for both new and existing employees.
• Assist with the tracking and collection of outstanding documents to be submitted by new hires.
• Facilitate the offer process by extending the offer.
• Stay abreast of recruiting trends and best practices.
• Assist with the creation of adverts in digital and print media.
• Prepare job letters.
• Liaise with external partners via telephone and email to ensure successful and timely completion of pre-employment processes such as; reference checks and police records fingerprinting.
• Greet visitors, welcoming, directing and announcing them appropriately.
•  Answer, screen and forward any incoming calls while providing basic information needed.
• Assist with new hire on-boarding process and support the team in ensuring the completion of various on-boarding tasks.
• Liaise with Human Resources and other departments when required during the recruiting and on-boarding process.
• Assist with the maintenance of the Application Tracking System and the Human Resource Information System.
• Perform administrative duties such as photocopying, collating and fax.
• Performs other administrative duties as assigned.

SKILLS REQUIRED:

• Familiarity with HR databases, Applicant Tracking Systems (ATS), and Candidate Management Systems (CMS)
• Hands-on experience with recruiting software, as well as Human Resource Information Systems (HRIS) or Human Resource Management Systems (HRMS)
• Strong computer skills, including internet, Word, Excel, Outlook, and PC Based applications.
• Excellent written and verbal communication skills in English including proper grammar.
• Good time management skills
• Great Listening Skills
• Proactive
• Problem-Solving skills
• Strict Confidentiality Standards
• Ability to adhere to processes, procedures, and guidelines during the execution of tasks and assignments
• Proven ability to provide a high level of service.

EDUCATION:

NTCVET Level 3 or Higher

Associate Degree/Bachelor’s Degree Preferred

EXPERIENCE:

• Minimum 1 year prior experience in a similar role

All applicants must have a valid Government-issued photo ID, TRN & NIS. Successful candidates must be able to furnish a police record and pass an employment background check.

Only short-listed applicants will be contacted.