Accounts Payable Assistant

A reputable distribution company is seeking a detail-oriented Accounts Payable Assistant.

Salary offering between $8,000 to $9,000 per month.

Location: Port-of-Spain

Objective:-

To provide comprehensive administrative support to the Manager, ensuring the efficient operation of the functional office. This includes maintaining an organized and well-structured office environment, managing workflows effectively, and upholding accurate and up-to-date accounts payable records. Additionally, strive to improve processes, support team objectives, and contribute to the overall success of the department.

Responsibility:-

• Verifying and processing of all purchase vouchers for payment.
• Call vendors with outstanding overdue payments for invoices – Monthly
• Vendor reconciliation of vendor statements.
• Source all vendor invoices relating to utilities and ensure they are paid in a timely manner to minimize service disruption.
• Generate weekly and monthly sales reports for Sales & Medical Reps for General Manager.
• Entering of invoices for both local and foreign vendors in a timely manner.
• Complete daily deposit for money received and arrange driver for bank deposits
• Process supplier purchase orders for NIPDEC goods.
• Update pricelists for Sales Reps & General Manager.
• Manage office/kitchen supplies.
• Prepare bank letters for wire transfers and to follow up to ensure completion in a timely manner.
• Preparation of routine and ad hoc reports and other correspondence.
• Filing of invoices and administrative documents.
• Assist in any other related duties from time to time.

Qualifications:

ACCA Level 1 completed with (2) years’ experience performing accounting duties.

Knowledge, Skills & Abilities

• Knowledge of basic accounting principles and practices (debits, credits, GL etc)
• Excellent customer service skills.
• Organizational skills.
• High degree of accuracy.
• Proficient in MS Office Suite
• Ability to communicate effectively both written and verbal.
• Ability to reconcile accounts.
• Ability to perform detailed work involving written or numeric data, and to make arithmetic calculations accurately.
• Ability to establish and maintain effective working relationships with other employees and the public.
• Provides associated administrative and other support to supervisor and team, towards the attainment of departmental goals and objectives.
• and analyses information skillfully.

Behavioral:-

• Ability to build successful and long-term relationships with internal and external customers.
• Continuous Improvement focus—Constantly seeking to find a more effective way of doing things.
• Team player – demonstrates an ability to integrate well with internal and external customers.
• Strong customer service orientation / focus.

Job Ref: AB