Accounts Assistant- Accounts Payable

                                         Phoenix Park TT Energy Holdings Limited

                                                POSITION DESCRIPTION

Position Identification

Job Summary

Reporting to the Financial Controller, the incumbent is responsible for the management of the company’s Accounts Payable function that includes the  timely and  accurate  processing of  supplier  invoices,  the provisions of general accounting support services and the maintenance of proper accounting records. These accounting support services and activities are expected to be provided safely, cost- effectively and reliably and must be delivered in a manner that consistently adds value to Phoenix Park’s overall business process. The position is required to provide accounting support to the Finance department in addition to supporting the group of companies, its subsidiaries and new business ventures as required.

Dimensions

The accurate and timely processing and recording of accounting transactions form the basis of an effective financial accounting and reporting system. The position of Accounts Payable - Accountant primary responsibilities include the accurate and timely processing of supplier invoices, review operating and overhead expense reports, perform supplier reconciliations along with various analyses and ensure record keeping, of all documents and information, are properly maintained.

The position is constrained by demands for timeliness and accuracy since the timely settlement of indebtedness is critical to the service delivery standards of the Finance Department. The position operates under general guidance, has access to professional assistance  at  the  supervisory  level, functions within clearly prescribed rules, regulations and internal controls and is bounded by clear performance expectations. The position interfaces internally with all departments and externally with the company’s suppliers of goods and services.

Individual ’s Safety Responsibility

It is the responsibility of each employee to protect oneself as well as fellow workers from injury. Work

shall be conducted according to established safe practices and procedures. Please refer to PPGPL’s

Safety Manual

Nature & Scope

The position of Accounts Payable - Accountant is primarily focused on the accurate and timely processing of supplier invoices. The position has the contributory responsibility  for the distribution of invoices and supporting documentation for approval, the performance of internal controls checks on Accounts Payable invoices, the timely preparation of payment runs to suppliers, responding to supplier queries, reconciliation of Supplier Statements, review of overhead and operating Expenses to ensure completeness, performing various analyses as required, preparation of general ledger journals, carrying out General Ledger reconciliation, and the maintenance of an effective invoice filing system.

Duties & Responsibilities

Minimum Acceptable Academic Qualifications

BSc. in Accounting and or A.C.C.A. Level 2

AND

Minimum Number of Years of Relevant Experience

Two to three (2-3) years’ experience in an Accounting environment.

Specific Skills or Knowledge

• Computer literate - Microsoft Office suite,
• Oracle Business suite
• Good communication and interpersonal skills
• Organizing and prioritizing
• Attention to detail and accuracy
• Communication and vendor relationship skills
• Information management skills including problem analysis and problem solving

Disclaimer

“The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified”