Accounting Officer

Accounting Officer

REPORTS TO: Finance Manager 

Core Functions 

• Process Investments and reconcile Investments Portfolio 

• Review the Bank Reconciliation Statement 

• Verify balances on the General Ledger Daily Report 

• Process Statutory Returns 

• Prepare reports for the monthly Financial Statements 

• Acquisition of Office Furniture and Equipment 

• Mapping of General Ledger with Balance Sheet and Income & Expenditure Statements 

• Updating General Ledger with budgeted figures 

Responsibilities and Duties 

• Investment Process Management 

• Process all investment on behalf of the Credit Union as instructed/required 

• Prepare Investment Schedules and register 

• Ensure processing on monthly accrual entries 

• Organize for collection of — interest/ principal payments and update register accordingly 

• Make claim for repayment of Income Tax Return deducted at source and follow - up for refund if not set of against our withholding tax liability. 

2. Bank Reconciliation Process Management 

• Review bank reconciliation statement daily 

• Review bi-monthly and monthly reconciliation statements for submission to the Finance Manager/General Manager 

• Follow-up and retrieve outstanding entries on Bank Statement 

• Ensure that delayed cash entries are cleared daily 

• Sign all entries relating to the Bank reconciliation Statement 

• Review outstanding cheque listing and ensure stale dated cheques are removed. 

3. Prepare financial reports as required to be submitted to the Finance Manager monthly inclusive of BOJ/JCCUL/Dept. of Co-operatives and board reports 

4. Acquire Office Furniture, Equipment and any other necessities if required 

5. Maintain up-to-date records of all equipment / furniture 

6. Ensure all bills are paid promptly. 

7. Daily review of General Ledger for anomalies. Ensure entries are corrected in a timely manner. 

8. Review Process Statutory Returns monthly and annually (PAYE, NIS, NHT, Education Tax, Withholding Tax and General Consumption Tax). 

9. Coordinate payroll adjustments for submission to service provider. 

10. Ensure that all accrual and prepayment entries are processed monthly 

11. Reconcile accrual and prepayment accounts 

12. Ensure that the external credit payments are made according to agreed payment terms 

13. Assist with the preparation of documentation for the Annual Audit. 

14. Update core banking system with annual budget information. 

15. Provides leadership and direction to Accounting Clerk 

• Emphasis on team building through ongoing improvement in hard and soft skills required to produce a more effective work force. 

• Conducts regular employee performance reviews with accounting clerk and advise them regarding professional and skills development 

16. Relieve Finance Manager whenever necessary 

17. Perform any other duties that may be assigned. 

18. Authorize and sign transactions within prescribed limits 

19. Act on behalf of Finance Manager in absence once assigned. 

Minimum Requirements 

• First Degree in Accounting, Finance or Business. 

• Minimum of five (5) years work experience preferable in a Financial Institution with at least three (3) years in an accounting environment. 

• ACCA Level 11 

Key Skills and Knowledge 

• In depth Knowledge of accounting and accounting systems 

• In depth Knowledge of the Credit Union's processing procedures 

• In depth Knowledge of the Credit Union's products and services 

• Sound Knowledge of the computer systems 

• Communication Skills (both oral and written) 

• Time Management skills 

• Innovativeness 

• Organizational Skills 

• Proficient in Microsoft Office (specific emphasis on Excel) 

• Analytical 

• Leadership 

• Attention to detail