Accounting Officer

The Accounting Officer is responsible for the day-to-day management of all payment cycle activities in a timely and efficient manner. This generally includes receiving, processing, and verifying invoices, tracking, and recording purchase orders, and processing payments

GROVE BROADCASTING COMPANY LIMITED (IRIE FM)

Job Title: Accounting Officer  

Department: Accounts

Working Hours – 8:30 AM – 5:00 PM

Reporting Relationship: Directly to the Financial Controller and Accounting Supervisor.

 It is understood that based on job you will be working with managers across multiple departments and as such you will be required to comply with all reasonable instructions within your scope of duties given to you by all managers employed to GROVE BROADCASTING COMPANY LIMITED.  

Working Conditions:

Environment

Work is performed in the standard office environment. The company reserves the right to plan station activities approved by the company between 9:00 am – 5: 00 pm Mondays – Fridays and make them mandatory at short notice.

Physical  

Primary functions require sufficient physical ability and mobility to work in an office. To sit or stand for prolonged periods. To occasionally stoop, bend, kneel, crouch reach, and twist; to lift carry, push and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including the use of a computer keyboard, and to look at a computer screen for a prolonged period, and verbally communicate to exchange information.

The incumbent may not perform all of the listed duties and/ or may be required to perform additional or different duties from those set forth above according to changing business needs and business practices.     

Job Objective/Summary

The Accounting Officer is responsible for the day-to-day management of all payment cycle activities in a timely and efficient manner. This generally includes receiving, processing, and verifying invoices, tracking, and recording purchase orders, and processing payments

Summary of Duties:

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, and recording entries.
• Issues stop payments or purchase order amendments.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by filing documents.
• Prepare GCT returns Reports by calculating requirements on paid invoices and sales.
• Prepare statutory deduction returns before due date

• Complete task sheet daily as required.
• Prepare petty cash reports and reimbursement.
• Financial monitoring and control of contracts daily
• Post and reconcile customer payments to general ledgers.
• Assist with month-end financial statement closings by providing a verified listing of the month-end billings as well as a statement of the reconciled outstanding receivables and other balances
• Investigate and resolve billing discrepancies
• Establishes and maintains effective working relationships and communications with clients to collect monies owing and resolve issues/discrepancies
• Prepare accounts receivables, ensure adherence to credit terms and maintain accounts to minimize bad debt.
• Carry out the receivables functions of the company ensuring “value for money” efficiency is practiced, and waste is minimized
• Daily posting of control sheets to visual traffic and accounting software
• Enter Commission and Talent calculation accurately and daily.
• Contract checking daily and process completed and handed over by noon each day.
• Process and prepare all month-end reports to facilitate system closure by the 5th of each month.
• Complete task sheet daily as required
• Prepare billing for the client on the 1st of each month
• Prepare Journals for the month-end closure to be completed from the 1st to the 5th of each month.
• Prepare audit schedules
• Support Management by distributing timely and accurate Accounts Receivable information
• Support annual financial audits by compiling the required audit schedules and provide a reconciled statement of outstanding receivables that reconciles with the ledger balance
• Provide professional, helpful, and efficient customer service to both internal and external customers in all aspects of communication.
• Perform filing and administrative tasks.
• Ensure compliance with all other company policies and procedures
• May be called upon to perform other duties comparable to the above as the above duties described only the typical primary feature of the position and should not be construed as describing all responsibilities which are part of the position.

EDUCATION/EXPERIENCE REQUIREMENTS:

Minimum Requirements:

• Associate Degree in Business Administration from an accredited university or college.
• At least two (2) years of experience in a similar post
• Must be proficient with PC systems: Excel, Word, file management, and Sage
• Knowledge of financial and accounting procedures and practices
• Knowledge of Generally Accepted Accounting Principles.

KEY COMPETENCIES

• Excellent oral and written communication skills.
• Ability to meet tight deadlines.
• Be highly self-motivated and flexible with a positive attitude
• Professional conduct at all times  
• Should demonstrate pro-activity, resourcefulness, and efficiency
• Ability to interact effectively with staff at all levels
• Must be exceedingly well organized and detail-oriented

The vacancy is only available at Coconut Grove, Ocho Rios, St Ann.