Accounting Assistant

Our client is seeking to onboard a Accounting Assistant for a six months period for their Port of Spain office. Salary Range: $6K-$8K

Our client is seeking to onboard a Accounting Assistant for a six months period for their Port of Spain office.

Salary Range: $6K-$8K



Job Summary:
The Accounting Assistant II is responsible for performing routine and repetitive clerical accounting and bookkeeping duties following established procedures to accomplish duties.

Job Requirements:

• Provides prompt and quality Customer Service by projecting and demonstrating a high level of professionalism, courtesy and initiative in accordance with established guidelines and policies.
• To effectively and efficiently serve both internal and external customers
• To ensure the smooth running of the Cashiers unit for 1 hour to relieve Cashier for lunch and other times where necessary
• To reconcile named accounts
• To reconcile the Death & Maturity claims and updating APL & Loan register & miscellaneous suspense register
• To reconcile the outstanding Disbursement register
• Preparation of cheques
• Allocation of funds received for Manual Payments
• Printing, batching, sorting of cheques and obtaining signatories
• Sort, stamp and distribute all mail received for the department
• Filing of cash summaries, copies of cheques and deposit slips
• Filling of journals and CRF vouchers
• Liaises with both internal & external customers.
• Minimizes the amount of and manage the reconciliation of salary deduction, accident and health, Tatil General (200140, 200153 and 200154).
• Reconciles and manages assigned accounts
• Preparation of the cash balances the first working day each month
• Processing of Life Insurance Premiums
• To handle the process for returned cheques
• Provide the cheques over $100,000 to the Accountant\CFO
• Quarterly review of Fixed assets and numbering to ensure alignment with Fixed asset registers
• Ensuring that all journal vouchers and CRF’S over $100,000 are authorized by both the CFO and Managing Director
• To process ACPM journals
• Preparation of Salary deduction deposits
• To ensure the preparation of Cheque Payment Vouchers for all the client's invoices and vat journals
• To maintain the vat register
• To assist with preparing statement of earnings for agents on request and respond to sales administration on agent queries relating to the payroll
• To assist with the completion of annual TD4’s for agents on Earned and Financing
• Agents Payroll

Job Behavioral Competencies:

• ACCURACY – Ensures that data presented is free from error.
• ATTENTION TO DETAIL - Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.
• COMMUNICATION: OPEN - Creates an atmosphere in which timely and high-quality information flows smoothly up and down, inside and outside; encourages open expression of ideas and opinions.
• CMMUNICATION: ORAL and WRITTEN - Effectively transfers thoughts and expresses ideas orally or verbally in individual or group situations
• CUSTOMER FOCUS - Making customers and their needs a primary focus of one's actions; developing and sustaining productive customer relationships.
• DECISION MAKING- Applies guidelines and procedures that require some interpretation in dealing with exception.
• CRITICAL JUDGEMENT- relies on limited information and good judgment to plan and accomplish goals.
• DRIVE FOR RESULTS - Demonstrates concern for achieving or surpassing results against an internal or external standard of excellence.
• TEAMWORK: Exposure to working in teams toward solutions which generally benefit all involved parties.
• PLANNING & ORGANIZING/TIME MANAGEMENT - Establishes a systematic course of action for self or others to ensure accomplishment of a specific objective. Sets priorities, goals, and timetables to achieve maximum productivity

Job Education:

• BSc in Accounting or ACCA level II or equivalent Accounting qualification
• 5 O’Levels including Mathematics, English & Accounts
• 3 A ‘Levels
• LOMA 280 and 281, ACS 100 & ACS 101

Job Training Requirements:

• Working knowledge of Microsoft Office Suite • Skill in both verbal and written communication.

Job Experience:

• Minimum of 3 years relevant experience or any equivalent combination of experience and/or qualifications

Job Ref: RM