Accounting Assistant

Accounts Receivable

• Enter accounts receivable cheques accurately.
• Verify invoices against batch headers, edit lists, and post transactions.
• Record receipts and reconcile against the deposit worksheet, edit lists, and post.
• Manage credit refunds for cash customers.
• Print and email monthly customer statements.
• Reconcile cashier transactions and prepare daily deposits report.

Credit Control

• Generate monthly lists of accounts for overdue letters for review.
• Follow up with overdue customers and coordinate with debt collectors.
• Address customer account queries in a timely manner.

Inventory Management

• Participate in weekly, monthly and year end counts alongside warehouse team to validate that inventory on hand matches inventory recorded on the system.
• Post transactions in the inventory module.
• Support the costing of inventory.
• Edit and post receiving shipment batches

Reporting

• Prepare daily sales reports.
• Generate monthly trial balances.

General Ledger Accounting

• Maintain accurate and up-to-date records of financial transactions.
• Prepare standard journal entries.
• Process accounts payable and receivable, ensuring timely invoicing and payments.
• Support monthly and year-end closing processes.
• Assist with monthly reconciliations.

Treasury Functions

• Reconcile bank statements and resolve any discrepancies.
• Prepare monthly bank reconciliations.
• Assist in managing petty cash transactions, ensuring accurate record-keeping and compliance with company policies

Payroll

• Assist with payroll processing and related documentation.

• Extract monthly commissionable sales report
• Prepare reconcile and maintain payroll statutory payments

Additional Duties

• Prepare and file VAT and income tax returns in compliance with local regulations.
• Assist in audits by providing necessary documentation as required.
• Perform general administrative duties related to accounting tasks.
• Compile information from vendors and mail out cheques.
• Maintain an organized filing system on a designated share point folder.
• Provide relief for cashier functions as needed.
• Perform other related duties as required by management

Qualifications

• Associate degree in Accounting, Finance, or related field; ACCA or Bachelor's degree preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong communication skills, both verbal and written
• Ability to work collaboratively in a team environment
• Proficient in accounting software and Microsoft Office Suite (Excel, Word)
• Previous experience in an accounting role is an advantage.