Billing & Costing Clerk

The Billing Clerk is responsible for managing the invoicing and billing processes utilizing QuickBooks for efficient and accurate financial record-keeping.

This role requires strong attention to detail, excellent organizational skills, and proficiency in QuickBooks to track, generate, and process invoices, payments, and related financial transactions. 

Key Responsibilities:

• Invoicing and Billing: Generate and process accurate invoices, ensuring all materials, and expenses are properly recorded and reflected in the billing system.
• QuickBooks Management: Use QuickBooks to manage customer accounts, enter billing data, track payments, and reconcile accounts. Ensure all transactions are correctly recorded and categorized.
• Payment Processing: Monitor client payments, record payments in QuickBooks, and follow up on overdue or outstanding invoices. Work with accounting to ensure payments are applied correctly.
• Account Reconciliation: Reconcile customer accounts and resolve any discrepancies between billed amounts and payments received. Ensure accounts are up to date and accurate.
• Client Communication: Respond to client inquiries regarding billing questions, discrepancies, or payment issues in a timely and professional manner.
• Documentation and Filing: Maintain detailed and organized records of invoices, payments, and other billing documents in both QuickBooks and physical files (if necessary).
• Assist with Financial Closures: Support month-end and year-end financial closing processes by ensuring all billing data is entered and reconciled in QuickBooks.
• Support Billing and Operations Team: Collaborate with other team members to ensure billing processes are efficient, accurate, and meet deadlines.

Required Qualifications:

• A sound secondary education with 4 CXC /GCE including English A & Mathematics or Associate Degree in Accounts
• Previous experience in a billing, accounts receivable, or administrative role.
• Strong proficiency in QuickBooks 
• Solid understanding of basic accounting principles and practices.
• Proficiency with Microsoft Office, particularly Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to work under pressure and stay calm
• Ability to handle cash transactions accurately and responsibly.
• Ability to work independently and handle multiple tasks efficiently.
• Excellent communication skills, both written and verbal.
• Positive, “Can do” attitude: Professional and efficient
• A minimum of two (2) years experience in the related field

Preferred Qualifications:

• Experience in manufacturing or construction where billing and invoicing are integral to the role.
• Knowledge of general accounting principles and financial reporting.
• Previous experience working in a fast-paced office environment with multiple billing cycles.

Work Environment:

• Office-based position.
• Occasional overtime may be required, especially during month-end or year-end closing periods.

Physical Demands:

• Ability to sit for extended periods and perform tasks involving computer use.
• Ability to lift or move files or office materials (up to 15 lbs).