Accounting Assistant

The Accounting Assistant position is responsible for supporting all aspects of the Accounts Department with an emphasis on but not limited to the Accounting Processes.

Position Title:     Accounting Assistant

Accountability:   The Accounting Assistant is directly accountable to the Accounting Officer and has a working relationship with all Departments

Job Summary:     The Accounting Assistant position is responsible for supporting all aspects of the Accounts Department with an emphasis on but not limited to the Accounting Processes.

Training, Experience and Knowledge:

• Minimum of five (5) CXC ‘O’ Level passes including Mathematics, English and Accounts)
• Minimum of two (2) years’ experience in an accounting environment
• Computer Literacy (Microsoft Excel, Word, Power Point)
• Must have an in-depth working knowledge of Sage 50
• Strong attention to detail
• Excellent interpersonal and communication skills (oral and written)
• Ability to multitask, work well under pressure and function within deadlines.
• Possesses excellent organizational/planning skills.
• Knowledge of International Accounting Standards and Internal Auditing Standards
• Demonstrates sound ethical standards.

Functions, Duties and Responsibilities:

• Preparation of Accounts Receivable and Accounts Payable transaction documents both electronically and manually (including but not limited to timely preparation of customer invoices, monitoring of customer accounts for delayed and non-payments, timely posting and accrual of expenses and vendor reconciliation).
• Data entry of all accounting transactions, documents, and reports
• Reconciliation of inter-company transactions.
• To assist in the monitoring and reconciliation of petty cash.
• Assists in preparation, monitoring and reconciliation of online payments, collections.
• Prepares all documents related to bank transactions (including but not limited to deposits, issuance of cheques, bank reconciliations).
• Liaise with customers who have accounting queries.
• Maintains company’s Fixed Assets register.
• Assists in the preparation of monthly accounts to ensure period accounts are closed off in a timely manner as per deadline requirements.
• Periodically (quarterly and annually) reconcile accounts and prepare adjusting journal entries as authorized.
• To file and maintain proper records of all critical information in accordance with International Accounting Standards and the Company’s Act 1995.
• Undertakes administrative support functions, including filing.

Linking Relationships Internally:

1)   All Staff

• Provide excellent customer service and maintain a professional working relationship with all company’s stakeholders.
• To provide support to other staff in their job junctions as requested.
• Abiding by AML/CFT legal obligations.  This includes training and ensuring the following are maintained:

Customer Due Diligence procedures

     Enhanced Due Diligence measures.

     Identification of high-risk customers, transactions, and payment methods

2)   Any other duties that may be assigned to you.