Accounting Assistant

The Accounting Assistant supports the accounting department by performing various administrative and clerical tasks.

ACCOUNTING

• Entering & Posting of Non-Inventory invoices ensuring the correct expense allocation to the General Ledger on a daily basis.
• Prepare Cheque Payment Vouchers for approval by Managers daily.
• Prepare cheques to be signed by Directors daily.
• Prepare payments for all local Suppliers for approval on a monthly basis.
• Deal with all queries on supplier invoices & statements in a timely manner.
• Issue Petty Cash Vouchers daily for KPL & HADSL.
• Reconcile Petty Cash on a daily basis for both KPL and HADSL.
• Print monthly reports & reconcile with controls.
• Update Customs & Excise spreadsheet daily ensuring Enter/Match data entry is entered daily in the accounting software.
• Prepare suppliers’ payment spreadsheet within one week after close off.
• Prepare spreadsheets for any other expense information required from management.
• Update and reconcile KPL Medical & Life spreadsheet monthly before payments are made.

ADMINISTRATIVE

• Filing all Cheque Payment Vouchers & Cheque Stubs on a daily basis.
• Filing of local Supplier’s invoices on a daily basis.
• Filing of Petty Cash Vouchers on a daily basis.
• Filing of gas bills on a monthly basis.
• Filing of all reports on a monthly basis.

OTHER DUTIES AND RESPONSIBILITIES

• Prepare salaries for Projects and Contractors every Friday.
• Liaise with external customers/contractors/suppliers as and when necessary.
• Compliance with all KPL Group Policies.
• Assist in monthly/bi-annual stock taking as required.
• Promote safety awareness and the development of a Safety Culture within the company.
• Any other duties as assigned. 

REPORTING (Monthly reports you are responsible for)

• Purchasing Journal Report
• Cheque Register Report
• Aged Payables Report
• Payables (Local) Control Book