To support the purchasing of goods, materials and services required for company operations. To handle all clerical responsibilities of the Purchasing and Logistics Department, including but not limited to - requesting quotes for general office supplies; preparing purchase orders, import permits; tracking orders; organizing meetings and preparing correspondence. To provide relief to the Sales Associate - Retail Store, when necessary. General assistance to the Purchasing and Logistics Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist with sourcing inventory and non-inventory items.
• Assist in preparing and issuing purchase orders from approved purchase requisitions.
• Follow up with suppliers to confirm order status and delivery schedules, ascertain COAs.
• Assist in evaluating supplier performance and sourcing new vendors when necessary.
• Maintain good relationships with all the Company’s suppliers, Customs Broker and other regulatory agencies.
• Procure all appropriate import permits, and licenses.
• Coordinate with accounting/finance to ensure timely payments to suppliers; request payment for import clearance fees and advance payments to suppliers
• Maintain Import Clearance Register and Import Permit Log.
• Prepare monthly Marine Insurance Reports and Declarations for imports.
• Filing and achieving documents for the Purchasing and Logistics Department.
• Assist with the evaluation of new and existing suppliers in accordance with the Quality Management System.
• Participate in stock count, and relieve Retail Outlet Sales Associate, when necessary.
• Assist with the preparation of monthly reports on purchasing activities, expenses and supplier performance for the Purchasing and Logistics Department.
• General assistance to the Purchasing and Logistics Manager.