JOB SUMMARY

The Production Assistant plays a key role in supporting daily manufacturing operations by ensuring accurate reporting, data analysis, and smooth communication across departments. The role requires a technologically savvy individual who is proficient in MS Office—especially Excel—and capable of using manufacturing software to support production planning and execution.

KEY RESPONSIBILITIES

• Assist in coordinating and tracking daily production activities and schedules.

• Assist in updating and tracking production schedules based on material availability and demand.

• Provide daily updates and reports to the production team, highlighting key metrics and issues.

• Maintain accurate records of production data, including output, downtime, material usage, and rework.

• Provide daily updates to the production team regarding targets, downtime, material issues, and other KPIs

• Monitor real-time progress on the shop floor and flag any issues affecting output

• Assist with raw material requisitions and ensure timely flow to production lines.

• Track, document, and report on production data such as output, rework, scrap, and downtime.

• Utilize Excel to analyze trends, generate reports, and support data-driven decision-making.

• Prepare and distribute production reports and dashboards using Excel and other systems.

• Assist with the implementation and use of manufacturing software systems (e.g., ERP/MES).

• Communicate effectively with departments such as Production, Warehouse, Quality Control, and Maintenance to resolve production-related issues.

• Prepare clear written reports, summaries, and documentation for internal use.

• Support inventory tracking for raw materials and finished goods related to production needs.

• Participate in regular stock takes and assist with reconciliation of variances.

QUALIFICATIONS AND EXPERIENCE

• • Diploma or equivalent; further education in production, business, or related fields is an advantage.

  • Proficient in MS Office, especially Excel (pivot tables, formulas, data visualization).

  • Technologically savvy with a strong grasp of manufacturing or ERP software.

  • Excellent written and verbal communication skills.

  • Strong analytical skills with the ability to interpret and present data clearly.

  • Highly organized with the ability to prioritize tasks and meet tight deadlines.

  • Prior experience in a manufacturing or production environment preferred.