ADMINISTRATIVE ASSISTANT

REGION 4 - GRANVILLE CAMPUS

RETIREMENT ROAD

GRANVILL P.O.

ST. JAMES

 The Administrative Assistant is responsible for providing Administrative and Secretarial support to enhance the efficient operations of the Department.

REQUIRED EDUCATION/EXPERIENCE/EXPERTISE:

ü  NVQ-J Level 4 Certification or Associate Degree or the equivalent in any of these disciplines: Business Administration, Public Sector Administration, Computer Science, Project Management, Industrial Psychology and Office Administration

ü  At least two (2) years relevant experience in a comparable position and business/work environment such as: a Tertiary Institution, Public Administration, Commercial and Professional Operation and Service Organization

KEY COMPETENCIES:

ü  Ability to apply Creativity to work activities

ü  Use of Business Technology

ü  Good Written and Oral Communication skills

ü  Good Time Management skills

ü  Administrative & Supervisory Management Skills

KEY DUTIES:

ü  Co-ordinates Performance Appraisals for staff

ü  Assists in the preparation of teaching aids and assessment documents

ü  Works closely with Accounting Officer to monitor the management of disbursement Of petty cash

ü  Co-ordinates First Aid and other Training Activities

ü  Plans and organizes meetings, workshops and seminars

ü  Attends meetings and workshops on behalf of Department

ü  Produces and transcribes notes from Meetings as required

ü  Receives, sorts and logs all correspondences in accordance with established guidelines

ü  Provides information to clients

ü  Tracks monthly income & expenditure for all intervention

ü  Updates status of and reconcile applicants of the Training Management System (TMS)

ü  Processes claims for part-time trainers and assessors

ü  Processes recruitment documents for all trainers and assessors

ü  Conducts reference checks for all new employees

ü  Supervises trainees

ü  Conducts stock taking activities and record/update stock inventory levels and stock cards

ü  Maintains accurate records management system

ü  Prepares Purchase Orders

ü  Participates in the procurement process as required

ü  Co-ordinates driver schedule

ü  Prepares reports and other documents                                                                                                                                                                                                              

All applications, accompanied by up-to-date resumés and cover letter should be addressed to:

THE DIRECTOR

HUMA RESOURCE MANAGEMENT & DEVELOPMENT

THE HEART/NSTA TRUST CORPORATE OFFICES

HUMAN RESOURCE MANAGEMENT & DEVELOPMENT DEPARTMENT

6B OXFORD ROAD, KINGSTON 5

 ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED

The HEART/NSTA Trust is a Statutory Agency of the Ministry of Education, providing Training & Certification for all working age Jamaicans