The job holder must verify and ensure accuracy and completeness of transactions as well as detect/report errors or fraud. He/She must work with relevant departments to resolve any queries and provide good customer service while safeguarding all methods of payment arriving to the Company in accordance with best practices.

Audit Procedures

- Review all invoice batches daily to confirm that all invoices are included in the batch and query and report any exceptions to the relevant dapartment managers.

- Review all invoices batches daily to confirm that all charge invoices are clearly signed for receipt of goods and report any exceptions to the relevant department managers

- Confirm that all invoices and receipts are uploaded and posted in Great Plains.

- Verify accuracy of values and postings, correct errors and report discrepancies. 

- Review Stock Load/ Unload Report for each batch to ensure that stock is accurately balance for the route day site. 

Data Entry and Adjustments

- Complete data entry for payments received into the customer account daily or as received

- Complete application of receipt to invoices paid on the customer account

- Work with AR team on adjustments to customer accounts (wrong postings) and make adjustments so that payments can be made by customer

- Review unposted invoices and returns to resolve with the relevant department

Cashier and Customer Service

- Receive cheques and cash for deposit, verify amounts and check accuracy of slips

- Review and ensure all settlement/postings are done accurately and efficiently

- Reconcile cash/cheques received to ensure they are accounted for

- Complete summary documents for office and Contractors' reconciliation in an accurate and timely manner

- Receive and account for all deposit bags issued to Contractors

Security Procedures

- Adhere to processes for cashing activities and ensure deposit bags and documentation on the desk area are kept neat and tidy.

- Deposit money basg in the vault consistent with apporved process and/or when requested by the Supervisor

- Register money basg seals used in the appropriate log.

- Log security Company visits.

Requirements

- Minimum of 5 CXC passes, including Mathematics and English

- Minimum of 1 year in filing or record keeping as an Administrative Clerk

- Retail industry or Cash Management environment or Collections Experience would be an asset