TITLE:                    Accounts Clerk

REPORTS TO:         Accountant

LOCATION:             Port of Spain

TYPE:                     Contract

POSITION OVERVIEW:

Reporting to the Accountant, the Accounts Clerk will be responsible for providing financial and administrative services in an effective and efficient manner. This includes processing and monitoring receipts and statements to ensure finances are accurate and up to date. The Accounts Clerk will also be responsible for the processing and monitoring of payments and expenditures and ensuring that vendors and suppliers are paid within established time limits.

KEY RESPONSIBILITIES:

• Update and maintain all Accounts Receivable customer files both electronic and physical as required.
• Enter all tenant invoice, rebates and gondola rentals monthly.
• Calculate and enter invoices for all licenses and management fees monthly.
• Ensure monthly up to date account statements are sent to customers.
• Review and correct the posting of daily sales from branches.
• Prepare and enter receipts and deposits daily.
• Assist with the preparation of Bank Reconciliation Statements.
• Prepare account receivable reports by the 7^th of the following month.
• Follow up on outstanding customer accounts and monitor aged receivable reports for non-payments and delayed payments.
• Assist with journal entries as required.
• Administer and record all remedial actions recommended by Management.
• Update and maintain all supplier records.
• Ensure accurate entry of invoices to process payments.
• Maintain an accurate listing of Accounts Payables.
• Reconcile Vendor Statements and maintain accurate and updated vendor records.
• Maintain a filing system for all financial documents.
• Ensure the confidentiality and security of all financial and employee files.
• Ensure proper month-end and close-off of Accounts Payables and Accounts Receivables.
• Investigate accounting discrepancies and irregularities.

Perform any other duties and responsibilities assigned by the Manager or designate.

JOB REQUIREMENTS:

Knowledge/Experience

• Completed ACCA Level 1 or CAT
• Five (5) CXC O’Level passes, including Math and English A
• Minimum of two (2) years general accounting experience
• Proficiency in the use of Accounting Software
• Proficiency in the use of Microsoft Office Suite
• Experience working in a dynamic environment of change

Required Competencies

• Must be able to work in a fast-paced environment and adapt to changing environments and changing priorities
• Ability to prioritise and meet strict deadlines
• Must be accurate and detail oriented
• Accurate numeracy skills
• Good time management skills
• Must possess excellent organisational, communication and interpersonal skills
• Ability to observe and maintain confidentially in the performance of duties
• Must be flexible, honest and reliable
• Must be pro-active, highly motivated, with great enthusiasm and proven team player