KEY RESPONSIBILITIES & DUTIES 

Accounting:

• Oversee the accounts payable cycle, ensuring supplier statement reconciliations are completed accurately and promptly.
• Supervise the accounts receivable cycle, ensuring customer reconciliations are conducted in a timely and accurate manner.
• Review payroll processing and ensure all statutory payments are remitted on schedule.
• Ensure full compliance with applicable legislation and statutory obligations.
• Scrutinize documentation supporting payment requests, ensuring proper authorization and availability of funds.
• Prepare and reconcile bank and credit card statements.
• Manage the preparation of daily cash flow reports.
• Ensure timely calculation and remittance of VAT, Green Fund, and Business Levy obligations.
• Ensure utility payments are made on time to avoid penalties.
• Ensure TD4 summaries are prepared for staff in accordance with deadlines.
• Reconcile sales from the retail operation and verify settlement reports to ensure payments via Linx/Visa/Mastercard are credited correctly.
• Prepare costings for imports, production, and other relevant areas, providing detailed reports to management.
• Collaborate with Operations to effectively manage the company’s inventory.
• Support the Sales Department by approving and signing invoices.

Human Resources:

• Oversee all HR functions, including employee management, preparation of letters, and serving as the primary liaison between the company and external consultants.
• Achieve staff results by setting clear job expectations, monitoring performance, providing coaching, counseling, and implementing disciplinary actions when necessary.
• Initiate, coordinate, and enforce HR policies, systems, and procedures.

Administration:

• Provide comprehensive administrative support to the Directors in HR, Administration, Logistics, Accounting, and Sales & Marketing.
• Ensure proper organization and maintenance of office files and records.
• Supervise retail operations, ensuring high levels of customer service and operational efficiency.
• Coordinate and follow up on all imports, communicating effectively with brokers and suppliers as needed.
• Ensure compliance with regulatory requirements by maintaining the Minister’s License and other necessary bonds.
• Contribute to team efforts by accomplishing related tasks as needed.
• Perform any other duties as assigned by management in an efficient and effective manner.

SKILLS REQUIREMENTS

Qualifications & Experience

• Level 2 ACCA and pursuing Level 3 ACCA or equivalent
• Sound interpersonal and communication skills
• Proficient in Peachtree
• Proven ability to coach, develop, and empower employees
• Computer Literate with a working knowledge of MS Office Suite
• A minimum of two (2) years of experience in a similar position in a manufacturing environment
• Able to prepare and present financial reports
• Auditing experience, preferably in a manufacturing environment

Key Skills & Attributes

• Problem-Solving Ability
• Detail-Oriented
• Strong Communication and Interpersonal Skills
• Analytical and Problem-Solving Skills
• Ability to Multi-task
• Team Player
• Time Management Skills
• Attention to detail and high level of accuracy
• Very effective organizational skills