Key Responsibilities:

Payroll Processing:

• Verifies and reconciles payroll/wages data before processing.
• Ensures payroll run is completed and payments uploaded to bank for approval
• Ensures monthly pension payments are completed in accordance with stipulated timeframe.

Statutory Filling and Compliance:

• Reviews compiled statutory data before filing
• Ensures all statutory filing are done (NIS, PAYE)
• Ensures all statutory obligations are honoured by the due date.

Payroll Records and Reporting:

• Maintains accurate and confidential payroll records, both electronically and in hard copy.

• Reviews and submit various payroll support reports as required by Finance Manager for review before processing of payroll upload to bank.
• Posting to the General ledger of Payroll related transactions done by the payroll clerk.
• Performs year-end payroll processing

Supervisory Support:

• Serves as the primary point of contact for employee payroll inquiries.
• Point of contact between Finance and HR as it relates to payroll related matters.
• Provides clear and accurate information to employees regarding payroll policies and procedures.

• Conducts performance management (planning, objective setting and reviews) for direct reports.
• Assists in training and provides orientation to payroll clerks when required
• Ensures any payroll SOPs and or Policies and Procedures are updated

System Maintenance:

• Assists in the maintenance and update of the payroll system when required.
• Troubleshoots payroll system issues and work with IT support to resolve problems.
• Test payroll system updates.

Reconciliations/Schedules:

• Reviews schedules and reconciliations done by payroll clerk.
• Prepares payroll related reconciliations and schedules not under the scope of the Payroll Clerk.

• Reconciles payroll accounts to resolve discrepancies if required.
• Assists with internal and external payroll related audits.

Budget Maintenance

• Provides payroll budget balance data when requested by departments.
• Assists with the annual budget process

Such other related duties that may be assigned by duly authorised persons.

Qualifications & Experience:

• An Associate Degree in Finance, Accounting or Management
• Foundation Level one courses of a recognized professional accounting qualification

• (e.g. ACCA, CGA, CPA or CMA) OR CVAQ Level III Qualification or equivalent from a recognized institution would be asset.
• At least two (2) years’ experience in accounting or similar function of which six (6) months should be in a supervisory capacity or alternatively four (4) years in a related function.

Required Competencies:

• General knowledge of accounting principles and practices
• Proficiency in computer applications (Microsoft Office, SAGE 300, Business Intelligence Tools)
• High level of competency in Microsoft Excel
• Ability to perform duties with minimal supervision
• Detail oriented with highly developed analytical skills
• Strong organizational, interpersonal and communication skills
• A certificate in Supervisory Management will be an asset