Warehouse & Inventory Assistant

Ensures inventory supplies are located, stored and distributed to correct departments in an effective and efficient manner as needed to satisfy all stakeholders and align with all internal and external customer requirements.

JOB SUMMARY

Plans, organizes, and monitors the receiving, storage, transfer, inventory rotation, preservation and distribution of all materials/ inventories received either from suppliers (local and foreign), internal customers or production shops to assigned Locations. 

EDUCATION

• Minimum of Five (5) CXC O’ Level passes (including Mathematics and English) OR
• Any other Diploma in Materials Management / Procurement / Inventory or Certification in a related field of study.

EXPERIENCE

• At least two (2) years’ experiences working in a Materials Storage / Inventory and Purchasing related function.
• Experience in a fast-paced, service environment would be considered a valuable asset.
• Any other suitable combination of education and / or experience will be considered.

OTHER

• Attentive to detail
• Computer Literate
• Excellent customer relations skills (written and oral)
• Ability to meet deadlines.
• Multi-task oriented.
• Possesses excellent organizational skills.

ACCOUNTABILITY

The Warehouse & Inventory Assistant is directly accountable to the Warehouse & Inventory Supervisor and has a working relationship with other Business Unit Managers.

FUNCTIONS, DUTIES AND RESPONSIBILITIES

• Responsible for the organization of the Warehouse and all company property under your responsibility including proper housekeeping, packing, labelling, segregation, preservation, tagging and storage according to established international standards.
• Verifies materials received and associated documentation in accordance with the company’s procedures and established criteria.
• Reports and provides follow-up with non-compliance of products received to the Warehouse & Inventory Supervisor and user Department Heads.
• Liaises with the Supply Chain Officers / Supply Chain Team Lead concerning all incoming materials (local and foreign).
• Ensure communication and follow up related to supplier pricing discrepancies, product availability, response/ lead times, and deliveries etc.
• Monitors and report on the company’s Inventory (saleable material, MRO spares and consumables) at locations identified by the Warehouse & Inventory Supervisor.
• Ensures that all products received are tagged, segregated, labeled, and placed into the designated storage areas for preservation and future use.
• Assign physical warehouse space and coordinates the movement of all inventories within the warehouse and yard whilst ensuring proper housekeeping standards and stock preservation methods are maintained.
• Inform user department of receipt of goods, current storage location, and coordinates the dispatch / issue of items to the user department/ other locations as required, in keeping with company’s Procedures.
• Responsible for the preparation of receipting, issuing and transfer documents on DYNAMICS SL and Maintenance Connection software.
• Ensures that all receipted documents are processed and submitted to the Accounts Department in a timely manner.
• Maintains accurate and up-to-date Inventory records and metrics related to purchases as required.
• Conducts and documents Stocktaking and Audit exercises (internal / external) and informs Warehouse & Inventory Supervisor of all discrepancies as required.
• Ensures that there is an adequate inventory of identified spares available as indicated by the corresponding business units for operational activities and equipment maintenance.
• Communicates shortages, obsolescence, stock out, increased usage, reorder points etc. to relevant personnel in a timely manner.
• Continuously liaises with user department and customers (internal / external) as to their requirements.
• Assists with the preparation of related reports as required.