Key Responsibilities

1. Purchasing Support:
   
   

• Prepare and process purchase orders and requisitions.

• Source quotations and negotiate with suppliers for the best terms and prices.

• Track orders to ensure timely delivery and address any delays.

2. Record Maintenance:
   
   

• Maintain accurate and up-to-date procurement records, including purchase orders, invoices, and contracts.

• Update supplier databases and monitor supplier performance.

3. Supplier Coordination:
   
   

• Communicate with suppliers to confirm orders, prices, and delivery schedules.

• Resolve issues such as pricing discrepancies, shortages, or damaged goods.

4. Compliance and Reporting:
   
   

• Ensure compliance with company procurement policies and procedures.

• Assist in preparing procurement reports and analysis for management review.

5. Administrative Duties:
   
   

• Answer phone calls, respond to emails, and handle correspondence related to procurement activities.

• Assist in vendor evaluation and supplier selection processes.

6. Inventory and Supplies Management:
   
   

• Monitor stock levels and initiate reorders when necessary.

• Collaborate with the inventory team to ensure stock accuracy.

Qualifications

• Education: High school diploma or equivalent (Associate or Bachelor’s degree in Business Administration, Supply Chain Management, or related field preferred).

• Experience: 1-3 years of experience in a procurement or clerical role.

• Skills:

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

• Familiarity with procurement software or ERP systems is a plus.

• Excellent organizational and time-management skills.

• Strong communication and negotiation abilities.

• Attention to detail and problem-solving skills.

Work Environment

• Office-based role with occasional travel to supplier locations or warehouses as needed.

• May require extended hours during peak periods.

Key Competencies

• Integrity and ethical judgment.

• Team collaboration and adaptability.

• Strong analytical and numerical skills.

• Ability to work under pressure and meet deadlines.