Job Summary:

Guardsman Group Limited is seeking a Kennel Administrator to oversee the daily operations of the Kennel Department, ensuring efficiency in staff supervision, administrative management, and canine welfare. This role requires a highly organized and proactive individual who can balance operational and administrative responsibilities while maintaining compliance with safety and animal welfare standards.

Key Responsibilities:

✅ Supervision & Operational Coordination

• Oversee and manage Kennel Assistants, Canine Drivers, and Canine Trainers.
• Monitor staff schedules, attendance, overtime, and leave records.
• Ensure the health, welfare, and safety of all canines, coordinating veterinary care as needed.
• Monitor canine locations, track special assignments, and maintain accurate movement records.
• Ensure compliance with all safety regulations and animal welfare guidelines.
• Source and procure supplies for kennel operations to maintain efficiency.

✅ Administrative & Record-Keeping

• Maintain databases and filing systems for staff, canines, and departmental operations.
• Draft and manage correspondence, reports, and financial documents (e.g., purchase orders, travel forms, and subsistence requests).
• Answer and handle inquiries from internal and external stakeholders.
• Ensure proper documentation and compliance with HR and operational policies.

✅ Performance Monitoring & Compliance

• Conduct regular audits and inspections to maintain operational excellence.
• Ensure that all staff adhere to safety protocols and best practices in canine care.
• Track and document canine health, behavioral assessments, and training records.
• Monitor and report any incidents, infractions, or operational challenges to management.

What We’re Looking For:

✔ Strong leadership and team management skills to effectively oversee staff.
✔ Excellent communication and problem-solving abilities.
✔ Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
✔ Ability to multi-task, prioritize responsibilities, and adapt to a fast-paced environment.
✔ Comfortable working with canines and ensuring their well-being.
✔ High attention to detail and organizational skills to manage both administrative and operational duties.

Minimum Qualifications & Experience:

📌 Associate Degree in Veterinary Science, Business Administration, or a related field (or equivalent experience).
📌 At least 2 years’ experience in a similar administrative & supervisory role.
📌 Experience in record-keeping, scheduling, and administrative management.

Work Conditions & Schedule:

• Work Hours: Monday – Friday, 8:30 AM – 4:30 PM.
• Regular interaction with canines, including exposure to animal-related environments.
• Occasional weekend or evening work may be required based on operational needs.
• A mix of office administration and hands-on kennel duties in varying weather conditions.

Why Join Guardsman Group Limited?

✨ Work with a team passionate about canine care and operational excellence.
✨ Gain leadership experience in a dynamic and rewarding environment.
✨ Enjoy opportunities for career growth and professional development.