Senior Payroll Officer (FMG/AT 3)

Under the leadership and direction of the Manager, Accounts Payables and Payroll, the Senior Payroll Officer is responsible for the efficient computation of salaries and allowances for select divisions and subjects of the MLCA, while withholding statutory and authorized deductions.

Key Responsibility Areas:

Technical/professional Responsibilities

• Enters and maintains all relevant information in connection with the payment of salaries on the payroll system, such as:-
• Salary particulars for employees—appointment dates, anniversary dates for the payment of increment, post centre, salary scale, present salary and notes regarding acting appointments, promotions etc.
• Details of deductions to be made from salaries.
• Transfers, resignations, dismissals, study leave, vacation leave and dates of resumption and assumption.
• Liaises with the Human Resource Management & Development Branch for matters pertaining to staff emoluments and related activities;
• Checks and ensures that salary is correctly computed by the system and any differences/errors found are promptly corrected;

• Ensures that advances and overpayment of salaries are promptly recovered;

• Maintains and balances the "On and Off" salary Control Register for each payroll run;
• Ensures that the payroll information is uploaded to the Central Payroll Processing System (CPPS) and duly authorized;
• Prepares and submits, salary returns and NIS and NHT returns in accordance with established procedures and timeframes;
• Checks and verifies that all statutory deductions and other authorized deductions are paid over in accordance with established procedures and timeframe;
• Ensures that annual returns such as Income Tax, Education Tax, NIS and NHT are submitted in accordance with established procedures and timeframe;
• Assists in the preparation of the Personnel Emoluments budgets by providing information to the Management Accounts Section with the following particulars on each member staff:
• Name of employee
• Present salary
• Date of appointment
• Date for the payment of incremental salary adjustments, etc.
• Conducts research and generates letters to employees or organizations upon requests regarding:
• Salary payable
• NHT contributions
• Income Tax, etc.
• Keeps current with the latest tools/techniques in Public Financial Management (Specifically Payroll initiatives) to determine what new solutions and implementations will meet MLCA business/operational requirements.

Management/Administrative Responsibilities

• Participates in meetings, seminars, workshops and conferences as required;
• Prepares reports and programme documents as required;
• Maintains customer service principles, standards and measurements.

Human Resources Responsibilities

• Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division's and organization's goals;
• Assists with the preparation of presentations on role of Division/Unit for the Orientation and Onboarding programme.

Other Responsibilities

• Performs all other duties and functions as may be required from time to time.