Senior Executive Assistant
Sygnus Group
- Kingston and St. Andrew
- Not disclosed
- Permanent full-time
- Updated 14/03/2025
- HRD
Join Sygnus Capital as a Senior Executive Assistant to provide high-level support to CEOs and senior executives, drive efficiency, and oversee critical executive operations. Ideal candidates have strong administrative and organizational skills.
Senior Executive Assistant
Overview:
As a Senior Executive Assistant at Sygnus Capital Limited, you will play a critical role in driving efficiency at the executive level. You will provide high-level administrative support to CEOs and senior executives, manage strategic initiatives, oversee executive operations, and ensure seamless coordination across key business functions.
Key Responsibilities:
- Provide high-level support in managing strategic initiatives and special projects, ensuring seamless execution.
- Track project progress, coordinate cross-functional teams, and drive timely delivery of key milestones.
- Develop and implement project plans, proactively addressing challenges to maintain momentum.
- Manage complex schedules, high-stakes meetings, and executive correspondence with discretion and precision.
- Prepare, process, and oversee the execution of confidential and time-sensitive documents.
- Accurately document executive and board meeting minutes, track action items, and ensure timely follow-ups.
- Oversee end-to-end travel planning for executives, including flights, accommodations, and itinerary adjustments.
- Handle per diem processing and ensure seamless international connectivity for traveling executives.
- Track, reconcile, and optimize travel expenses, enforcing compliance with company policies.
- Manage and streamline executive email accounts, prioritizing, drafting, and escalating communications as needed.
- Own scheduling for CARAIA (Caribbean Alternative Investment Association), ensuring precision and professionalism.
- Draft and refine high-impact emails, reports, and presentations on behalf of executives.
- Act as a trusted liaison between executives and key stakeholders, ensuring seamless communication and execution.
- Champion Sygnus Group’s core values.
Relevant Skills, Knowledge and Experience:
- Diploma/Associate/Bachelor degree in Administrative Management/Management Studies/Business Administration or a related field preferred.
- Minimum 5 years of administrative experience, ideally in financial services.
- Strong ability to work independently and collaboratively, with excellent knowledge of office procedures.
- Project management experience would be an asset.
- Tech-savvy with proficiency in office management systems, ERPs, MS Office, online calendars, and cloud platforms.
- Maintains confidentiality, with strong communication and collaborative skills.
- Demonstrates sound judgment, analytical thinking, and adapts well to changing environments without compromising outcomes.
About Sygnus:
Headquartered in Jamaica, Sygnus has operations in Puerto Rico and St. Lucia and is the Caribbean’s leading alternative investment management company with investment funds spanning private credit, real estate and private equity. In addition to our alternative investment solutions, Sygnus also provides its clients with Investment Banking and Wealth Management solutions.
Sygnus is an entrepreneurial and problem-solving business anchored by our 3i’s Principles of Innovation, Independence, and Integrity. Our leading alternative investment (AI) platform is fueled by innovative and transformational strategies that are committed to accelerating growth across the region whilst providing investors with an attractive asset class for their investment portfolios. Led by our team of experts, Sygnus strives to formulate customized solutions for our partners that unlock value whilst positively impacting the society of the region.
Sygnus offers its team members an unmatched opportunity to work with the leading alternative investment manager where they will gain exposure to cutting-edge financial solutions in private equity, private credit, real estate, and impact strategies, including investment in climate and economic resilience sectors. Team members work in a dynamic and supportive environment that requires constant collaboration, teamwork, ideation, and creative thinking. Team Members are empowered to sharpen their skills and build successful careers whilst working with industry leaders and industry pioneers. To learn more about Sygnus visit https://sygnusgroup.com/.
The deadline for submission of applications is 28 March 2025. Only shortlisted applicants will be contacted. To learn more about Sygnus visit https://sygnusgroup.com/.
