Senior Administrative Assistant

Senior Administrative Assistant

JOB SUMMARY: The Senior Administrative Assistant plays a crucial role in ensuring the smooth operation of the organization by providing high-level administrative support to management and various departments. Their duties will include but not be limited to the following:

DUTIES AND RESPONSIBILITIES:

• Communication: Answering and directing phone calls, and transferring messages to persons within the department and other personnel in the company
• Organization: Planning meetings, taking minutes and following up on action items, and organizing and scheduling appointments
• Writing: Writing and distributing emails, correspondences, letters, completing forms and data entry
• Research: Researching product information/specifications and suppliers, and creating presentations for Project Managers
• Reports: Assisting in the preparation of regularly scheduled reports, and retrieving data  to prepare reports
• Filing: Maintaining filing systems both electronically and hardcopy
• Office supplies: Ordering office supplies and assisting with their receipt, stocking, and distribution
• Travel: Booking travel arrangements and submitting and reconciling expense reports for expats and managers
• Timekeeping: Compilation of timekeeping documents for employees and tracking their entitlement
• Inventories: Updating inventories for all company test equipment used in coating, mechanical and civil works and ensuring all equipment are calibrated in a timely manner
• Other: Maintaining office policies and procedures, and performing clerical duties

REQUIREMENTS/QUALIFICATIONS:

• Must have excellent communication skills, both written and verbal
• Must be proficient in Microsoft Office, internet and emails
• Typing Speed must be 50 - 60 WPM
• Professional qualification in secretarial/administrative practices will be an asset
• Flexibility and adaptability to handle demanding workload and work in a fast-paced and ever-changing environment with constantly shifting priorities

KNOWLEDGE, SKILLS AND ABILITIES:

• Effectively manage time and prioritize work
• Strong Administrative Management skills are required
• Team oriented

ONLY suitable applicants will be acknowledged