Security Administrative Operator

The Security Administrative Operator is responsible for providing administrative support for the Security Operations to include facility access management, records management, logistics coordination, preparation of administrative reports and annual budgeting.

Key Accountabilities: 

• Ensure the efficient and effective day-to-day operations of the Pass Office to include enrolling and issuance of Employee Badges, Contractor Badges and Vehicle passes.
• Maintain a record of access authorization for all contractors and visitors on the facilities.
• Ensure the proper filing and security of printed records stored at the Security Operations Centre (SOC) to include Incident Reports, Investigative Reports, Patrol Forms, and Inventories.
• Maintain a record of procurement requests, Goods receipt, work order notifications and job fulfilment via the SAP Enterprise Resource Planning Software
• Maintain an inventory of Departmental equipment, stores and consumables and initiate stock reorders as required to avoid stockouts.
• Maintain a records management system that will effectively and efficiently catalogue, preserve, and recall information to support investigations and other security related operations.
• Provide support for and assist with the development of departmental Administrative Reports, Quarterly and Annual Contractors Performance Reviews, Departmental annual budgets, and Annual Procurement Plans
• Perform other tasks and duties of a similar nature and scope as assigned from time to time, to fulfil the job purpose

Qualifications, Experience and Competencies: 

• Post Secondary education in a job relevant field i.e., Administration, Business Management
• Proficiency in the use of Microsoft 365 Business (Word, Excel, PowerPoint, Teams, SharePoint, Outlook)
• At least three (3) years working experience in an Administrative position in a commercial or industrial environment.
• Knowledge and experience in the areas of procurement, budgeting would be an asset  
• Certification in Computing would be an asset
• Excellent Communication Skills (verbal and written)
• Customer Oriented
• Able to effectively prioritize tasks and time manage
• Disciplined, self-regulating and able to adapt to a high-paced environment
• Valid Driver’s License