Sales Administrative Assistant- ANSA Motors Limited

The incumbent is expected to provide analytical and strong administrative support to ensure the efficient operation of the Used Vehicles Sales Division.

Job Summary:

• The incumbent is expected to provide analytical and strong administrative support to ensure the efficient operation of the Used Vehicles Sales Division.

Job Description:

• Purchasing: Requesting quotations and purchaser orders; submitting invoices for payment; and reconciling vendor accounts when necessary.
• Vehicle insurance: Requesting cover notes from insurance company; issuing cover notes as requested by Management or requested by team members and approved by Management; submitting used cover notes to Insurance company electronically and physically.
• Pricing and Sales Pipelines: Updating price lists and Sales Pipelines as requested by Management or requested by team members and approved by Management.
• Website: Maintain the website updated on an ongoing basis. Adding new stock in showrooms by coordinating photographs to be taken, gathering the necessary information per vehicle, and liaising with the website developers so that the information is uploaded. Removing units not in showrooms.
• Manage the petty cash for the division, submitting expense reports for reimbursement as frequently as may be needed to ensure funds are always available.
• Converting deals to invoices as requested by the sales representatives and approved by Management.
• To perform administrative duties such as answering the telephones, distributing incoming mail, correspondence. To take messages and minutes as necessary.
• Ensure all department files and records are updated and organized at all times.
• Vet all vehicle sales documents to ensure accuracy and completeness.
• Vet all vehicle sales documents to ensure compliance with FIU regulations before booking/registrations.
• To assist customers, suppliers etc. on a daily basis in a professional manner.
• To assist with the planning of agendas, special events, meetings, functions etc.
• To perform duties which may be related to, but not included in the above as requested by Management.

Education and Experience:

• Minimum of five (5) CXC passes with professional certification in administrative or office procedures
• An undergraduate degree is an asset
• Experience in accounting is also considered an asset
• Advanced proficiency in Microsoft Excel and Word is required; knowledge of Microsoft Access is a plus.
• At least five (5) years of experience in a senior manager’s office is required.

Deadline Date: December 10, 2024.