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Receptionist/Clerk Typist

Not Disclosed

  • Port-of-Spain
  • Negotiable
  • Permanent full-time
  • Updated 24/06/2024
  • Human Resource
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Receptionist/Clerk Typist is expected to exercise professional skepticism during the performance of his/her duties, which may also include the provision of support to Directors and Senior Staff, as required.

As a general guide, the Receptionist/Clerk Typist is expected to exercise professional scepticism during the performance of his/her duties, which may also include the provision of support to Directors and Senior Staff, as required. 

Receptionist Duties

  • Effectively operate the switchboard.
  • Efficiently maintain Cheque Collection Desk.
  • Maintain Log of Incoming and Outgoing Correspondence, including Registered Mail.
  • Sort and distribute All (Office and Clients) incoming correspondence.
  • Order, maintain and office stationery for employees and printers.
  • Custodian: Branded Items.
  • Order, maintain and replenish consumables (e.g., tea, coffee, etc.) and associated supplies (e.g., water and napkins) for use in the Kitchen and Board Room areas.
  • Communicate proficiently with all Stakeholders (i.e., Clients, Internal Stakeholders, Suppliers and Visitors).
  • Provide support to Directors as required.
  • Maintain tidiness at the Conference Room Tea Station.
  • Assist with confirmation of all Conference Room bookings.
  • Ensure there is administrative support/coverage at all times.

Clerk Typist Duties

  • Provide assistance re. Accounting, Outsourcing, Auditing and Tax departments by typing and formatting Financial Statements and other correspondence when required, such as:
  • Prepare bounded/unbounded copies of Financial Statements and Proposals.
  • Prepare Financial Statements, Proposals and Letters for Dispatch.
  • File correspondence as it relates to Management or Engagement Letters.
  • Filing of all client correspondence
  • Implement key administrative systems by reviewing and/or developing:
    • Client Contact List
    • Client Database
  • Organise and continuously maintain all correspondence for the company to ensure the expeditious archiving and retrieval of documents to CHAPMAN’s.\
  • Any other task as assigned by the Manager – HR & Payroll Outsourcing.
Qualifications and Experience
  • Secondary school education including the attainment of ‘O’ and/or ‘A’ levels or equivalent in English Language and Mathematics is required.
  • Proficient with letter writing, office etiquette, procedures and practices.
  • Tertiary level education e.g. Bachelor’s Degree in Administration or equivalent or a related field would be preferred.
  • 2-3 years’ experience in a professional services environment or equivalent.
  • Proficient in Microsoft Word, Excel and Outlook.

Ref: GTOSRCTC
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Not Disclosed

Not Disclosed