Legal Secretary

Legal Secretary

Location: Port of Spain & Chaguanas

Industry: Legal

Salary: TT$8,000 neg

Job Summary:

The incumbent is required to provide general secretarial and administrative support to a Senior Partner in Property & Estates.

Major Responsibilities

• Open files manually and in Amicus and obtain matter numbers
• Acknowledge receipt of instructions and send out searches
• Follow up with Title Clerks regarding searches
• Type reports on titles and do follow up checks regarding outstanding documents
• Liaise with clients including officers at financial institutions, throughout each transaction
• Handle queries and correspondence from clients
• Schedule appointments and maintain accurate diary
• Make arrangements to close transactions
• Return all relevant documents to banks and clients
• Ensure that all outstanding documents necessary for closing off files have been obtained
• Close files and present same to the Supervising Attorney before sending for binding
• Enter all other relevant information in Amicus and complete FIU folders
• Maintain up to date files and a filing system where files are diarized for regular review
• Type general letters and legal documents including deeds
• Photocopy or scan various correspondence, documents and other printed matter
• Mail, email, fax or arrange for delivery of legal correspondence to clients
• Prepare deposit requisitions
• Provide estimate of fees to clients
• Receive and place telephone calls; take and relay messages on behalf of the Supervising Attorney
• Any other related duties that may be assigned

Minimum Requirements

• A recognised secretarial certification or acceptable equivalent
• At least 5 CXC General passes (including English Language) or equivalent
• 3 years’ experience in a similar position

Desirable Knowledge, Skills and Abilities

• Knowledge of deeds and conveyancing
• Knowledge of secretarial functions
• Knowledge of administrative and clerical systems and procedures such as word processing and records management
• Knowledge of practice management software Amicus would be a plus
• Computer literacy and proficiency in the use of Microsoft Word
• Advanced typing and note-taking skills
• Excellent interpersonal, customer service and communication skills
• Organisational and time management skills
• Ability to multi-task and meet deadlines in a fast-paced environment
• Ability to use initiative