Purchasing Officer

The Agency seeks a detail-oriented professional with proven experience in managing procurement processes. The ideal candidate will handle purchasing efficiently, ensuring compliance with Government and Company policies, including the Public Procurement and Disposal of Public Property Act.

Duties and Responsibilities: 

• Liaises with external supplier for costing of requisition items. 
• Maintenance of supplier pricing database. 
• Records all inventory on Peachtree. 
• Verifies supporting documents and submits for approval. 
• Preparation of Purchase Orders based on approval. 
• Ensures timely distribution of internal requisition. 
• Reconciles all stock on a monthly basis. 
• Prepares department monthly report of inventory/stationery items. 
• Sources, selects and negotiates for the best purchase of items. 
• Manages inventory level of stationery and reorders quantity - EOQ. 
• Negotiates service contracts for NTA. 

Required Competencies: 

• Working knowledge of the Public Procurement and Disposal of Public Property Act 
• Must possess and be able to demonstrate a sound understanding of Financial Accounting 
• Knowledge of Peachtree accounting software 
• Familiarity with Microsoft Office software, at least proficiency at an intermediate level in MS Excel 
• Ability to prepare reports 
• Excellent communication and presentation skills 
• Excellent interpersonal skills 
• Supervisory skills 
• Strong negotiation skills 

Education/Training: 

• Member of CIPS or equivalent qualification. 
• Purchasing related higher education - Business Management or equivalent. 

Required Experience: 

• At least one (1) year of supervisory experience. 
• Contract management experience, knowledge of public sector purchasing preferred. 
• Experience with Peachtree Accounting Package will be a distinct asset.