Purchasing Officer

The purchasing officer is responsible for ensuring adequate availability of goods to meet market needs. Using forecasting methods, comparisons will be made with the current brand requirements for each brand. This will also require obtaining price comparisons for products.

• Stock/Demand planning – ensuring that stock planning information is accurate, adequate and up to date. This is in conjunction with marketing/sales forecast, and actual sales trends

• Collaborate with Marketing  regarding forecast marketing analysis and promotional events in order to incorporate quantities in inventory planning, ordering and delivery scheduling.

• Inventory management – ensuring average stock levels are maintained: local 1-3 months & overseas 3 - 6 months with the exception of products with minimum order quantities (MOQ) and extended lead times.

• Reduction in out of stock and carrying/excess inventory – ensuring that stock levels are within defined buffer stocks and on-hand inventory levels based on lead times as well as credit terms; bearing in mind the company’s objectives as it relates to evolution of the Working Capital Cycle and Trade Payables.

• Maintain and achieve the turnaround clearance of shipments from the port (inbound containers cleared and received)

• Negotiation - Negotiate with vendors for better payment terms or cost prices, for inventory products 

• Liaise with the Customs Broker regarding the clearance of goods - obtain relevant permits/licenses from the government regulatory bodies, and cheques required for payments