Purchasing Assistant

We're hiring a Purchasing Assistant

To support the purchasing of goods, materials and services required for company operations. To handle all clerical responsibilities of the Purchasing and Logistics Department, including but not limited to - requesting quotes for general office supplies; preparing purchase orders, import permits; tracking orders; organizing meetings and preparing correspondence. To provide relief to the Sales Associate - Retail Store, when necessary. General assistance to the Purchasing and Logistics Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist with sourcing inventory and non-inventory items.
• Assist in preparing and issuing purchase orders from approved purchase requisitions.
• Follow up with suppliers to confirm order status and delivery schedules, ascertain COAs.
• Assist in evaluating supplier performance and sourcing new vendors when necessary.
• Maintain good relationships with all the Company’s suppliers, Customs Broker and other regulatory agencies.
• Procure all appropriate import permits, and licenses.
• Coordinate with accounting/finance to ensure timely payments to suppliers; request payment for import clearance fees and advance payments to suppliers
• Maintain Import Clearance Register and Import Permit Log.
• Prepare monthly Marine Insurance Reports and Declarations for imports.
• Filing and achieving documents for the Purchasing and Logistics Department.
• Assist with the evaluation of new and existing suppliers in accordance with the Quality Management System.
• Participate in stock count, and relieve Retail Outlet Sales Associate, when necessary.
• Assist with the preparation of monthly reports on purchasing activities, expenses and supplier performance for the Purchasing and Logistics Department.
• General assistance to the Purchasing and Logistics Manager.