Purchasing Assistant

management, customs clearance, invoicing, and financial tracking. The role involves collaborating with suppliers and improving processes.

Key Responsibilities:

• Material Procurement & Warehouse Management:
• Assist with the procurement and inventory management of materials, ensuring timely order placement, tracking deliveries, and maintaining accurate stock levels.
• Coordinate with suppliers to verify product availability, quality, and delivery timelines.
• Customs Clearance & Licensing Support:
• Assist with the customs clearance process, including preparing necessary documentation, liaising with customs authorities, and ensuring compliance with relevant regulations.
• Support the application and renewal of related permits and licenses.
• Invoice & Payment Management:
• Process purchase orders, supplier invoices, and payment requests.
• Ensure accuracy and timeliness of financial transactions, including reconciling invoices against purchase orders and delivery receipts.
• Assist in the preparation of expense reports for budget tracking and approvals.
• Reporting & Documentation:
• Maintain and update relevant purchasing and inventory records, ensuring documentation is accurate and filed according to company procedures.
• Assist in preparing monthly, quarterly, and annual reports on procurement activities, inventory levels, and expenditures.
• Respond to inquiries from internal teams and suppliers, providing excellent customer service and fostering strong relationships.

• Additional Duties:

• Assist with ad-hoc tasks and special projects related to purchasing, logistics, or inventory management as required.

Qualifications:

• High school diploma or equivalent.

Experience:

• Strong willingness to learn and grow professionally.
• Proactive and self-motivated with a demonstrated ability to take initiative.
• Reliable, responsible, and committed to meeting deadlines.

Skills & Competencies:

• Practical, detail-oriented, and responsible, with the ability to manage multiple tasks effectively.
• Proficient in Microsoft Office Suite
• Strong organizational skills with the ability to prioritize and meet deadlines.
• Effective written and verbal communication skills.

Interested candidates are invited to submit their resumes no later than November 29, 2024.