Programme Management Officer

The Government of Montserrat is inviting applications from suitably qualified persons for the post of Programme Management Officer, within the Ministry of Finance & Economic Management.

The Government of Montserrat is inviting applications from suitably qualified persons for the post of Programme Management Officer, within the Ministry of Finance & Economic Management.

JOB PURPOSE

The Programme Management Officer will provide general support to the functions of the Government’s Programme Management Office (PMO), including supporting delivery of key project initiatives, as well as work to improve overall project and programme capability.

KEY RESPONSIBILITIES

• Support the work being done by the PMO as well as project related initiatives, at the planning, implementation and review stage, as well as support for the continuous improvement of the PMO.
• Serve as a liaison with ministries and departments in the successful execution of their project activities, providing hands-on support where necessary, to enhance the likelihood of project success. 
• Support PMO’s collaboration with the Procurement team in ensuring that key project procurements are planned, implemented and monitored effectively, including supporting aspects of contract management as required.
• Support project administration and effective governance, including project reporting, project finance management, and the use of other project management tools and templates. 
• Support the roll-out of training programmes for capacity building in key project related areas and maintenance a database of persons trained and training materials developed that can be shared with ministries and departments.
•  Support the Head of the PMO in creating a centre of expertise and focal point to develop consistent standards and procedures, including a Project Management Handbook, document templates, and guidance tailored across a range of programme or project types.  Support project communications, stakeholder engagement activities, social media and community engagement on matters relating to the PMOs work. 
• Build and maintain a register of approved training courses in change, programme and project management, and associated disciplines, as well as a register of PPM events, including exhibitions, forums, seminars etc, and provide a coordination point for change management training, both internal and external.  
• Develop a library of resources, including training aids, reference material, manuals, and a repository of good examples of programme and project documentation should also be developed and maintained.
• Support the Head of the PMO with analysing, evaluating, and managing risks and opportunities for the timely completion of projects and programmes for the government.
• Contribute to the ongoing continuous improvement in the development of efficient, and effective projects for the GoM and continuous improvement activities for the PMO.
• Assist in the monitoring and reporting of project progress along with the financial performance of projects and programmes.
• Maintain a data base of financial information on all project line items.
• Any other job-related duties that may be asked by either the Head/Deputy Head of the PMO.
• Assist in the development of a Project Management Methodology (PMM) to be used to standardize project management in the ministries and departments.

PERSONNEL SPECIFICATIONS

Academic:

• Bachelors Degree in Project Management, Business Administration, or a related field.

Other:

• Certifications in PMO or project or programme management (e.g. PMP, Prince2, MSP) will be an asset. 
• Knowledge of financial guidelines and project funding requirements and an understanding of Government’s relationship and association with Regional Agencies.  
• Knowledge of Public Financial Management Act, Procurement Regulations 2019, Financial Regulations and General Orders.
• Knowledge of Government Legislations and Regulations.
• A thorough understanding of Government policies, role, and functions.
• An appreciation for Strategic and Project planning techniques.

Skills:

• Strong organizational and planning skills
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team   
• Strong understanding of program design, implementation, and evaluation
• Proficiency in project management methodologies 
• Technical skills relevant to the industry 

Experiences:

• 5-7 years experience in Project Management,  Programme Coordination  or any related field. 
• Experience working at a Management level

TERMS OF APPOINTMENT

Appointment will be on a Permanent & Pensionable or Contractual basis.