Production Planning Assistant

Supports the Production Planning Team in providing timely, quality and accurate reporting, communication and instructions which contributes to the overall efficiency of the Operations department.

Vacancy

Production Planning Assistant

We are inviting applications from suitably qualified candidates to fill the position of Production Planning Assistant. This is a shift position. The incumbent will be required to work on Sundays and Public Holidays if production is taking place.

The incumbent will support the Production Planning Team in providing timely, quality and accurate reporting, analysis and communication that contributes to the overall efficiency of the Operations Department.

KEY FUNCTIONS

• Provides real time analysis and trend monitoring of production elements to identify and escalate deviations or non-conformances on a shift and monthly basis.
• Advise and support Production Planning Supervisor to effectively manage stock levels in preparation for seasonal demands to maximize product sales. 
• Maintains a high level of inventory and data accuracy.
• Accurate data entry into enterprise resource planning (ERP) & computerized systems to meet internal and external customer demands.
• Maintains physical records and documents that are properly archived and stowed.
• Maintains good relationships with cross-functional departments.
• Identify and report real and potential issues and non-conformances and suggest possible solutions.

SPECIFIC ROLE REQUIREMENTS

• Evaluation & distribution of daily production requirements to plant 
• Preparation of estimated timing sheets through the interactions with Production and Sales teams.
• Collate, sort and process all production sheets accurately from the plant in accordance with prescribed dates, times and sequences for each department according to previously established manufacturing sequences and lead times.
• Collate and record data accurately on type, timing, wastage, variances and batches for all production elements, sequences and functions.
• Compile and publish daily production summary reports in accordance with approved formats, procedures and guidelines for submission to relevant departments on time and in quality.
• Interface with the relevant external departments to ensure that changes in production schedule or customer needs are fully documented and resolve discrepancies in data recorded.
• Provide timely feedback to respective managers and supervisors regarding opportunities identified through monitoring and analysis of plant data with evidence of documented discussions
• Prepare daily requests to warehouse for raw and packaging materials required by plant accurately and timely.
• Understand and adhere to the Company’s established good manufacturing practices (GMPs), Food Safety and Quality requirements.
• Actively promote, support and comply with Kiss Baking Company Limited’s established Occupational Health, Safety and Environmental policies, procedures and industry best practices;
• Performs any other job-related duties as directed by Supervisor/Manager.

QUALIFICATIONS, TRAINING AND SKILLS REQUIRED

• Passes in five (5) CXC or G.C.E subjects two (2) of which must include English Language & Mathematics
• Two (2) A level/CAPE passes
• Effective Communication Certificate will be considered an asset.
• Minimum of 1 year working experience in a similar or related field.
• Demonstrable data analytical skills.
• Previous ERP experience would be considered an asset.
• MS Office including intermediate level Excel experience.
• Must demonstrate excellent oral, written and inter-personal skills.
• Must demonstrate strong critical-thinking skills with a solution-oriented mindset.
• Ability to function both independently and as part of a team, must be flexible and adaptable.
• Must be honest and dependable.
• Attention to detail demonstrating a high degree of accuracy and organization.