Production Clerk

To provide support to the Plant Manager by preparing weekly payroll and maintenance of Jantek records and performing day-to-day administrative duties .

PRINCIPAL ACCOUNTABILITES:

• Monitor the attendance, punctuality, leave applications, and entitlements / fringes of weekly and monthly paid Charles Candy Factory employees.
• Maintain the Jantek time and attendance system in accordance to the collective agreement and adjust daily as authorized by Supervisors.
• Liaise with Supervisors daily to adjust system as required.
• Maintain and update the fringes file daily.
• Update Master Cards for all CC Factory weekly employees in a timely manner (weekly).
• Maintain records for all casual employees, inclusive of the cumulative number of days worked in order to determine eligibility for casual fringes.
• Responsible for the administration of Jantek payroll for weekly paid employees.
• Liaise with all production supervisors daily regarding weekly paid employee separations in order to prepare updated for the HR Department on a weekly basis.
• Assist with the preparation of pay slips on a weekly basis.
• Answer the telephone, transfer calls and take messages as required.
• Operate office equipment, such as fax machines and copiers.
• Assist supervisors in copying of job sheets for the respective departments.
• Prepare Job Letters for Weekly Paid workers.
• Prepare NIS claim forms for weekly paid workers
• Assist with the petty cash in the absence of Administrative Assistant.
• Perform administrative duties of Administrative Assistant in their absence.
• Learn to calculate and collate production daily reports and associated data trends.
• Perform other duties as assigned by the Plant Manager

Minimum Qualifications / education:

• At least five (5) CSEC / CXC ‘O’ Levels including English and Mathematics
• A certificate or diploma in Business Administration / Accounting would be an asset

Skills/Experience:

• A minimum of two (2) years’ experience in an administrative position
• Knowledge of Payroll data processing would be an asset
• Strong oral and written communication skills
• Sound interpersonal skills

Personal Characteristics:

• A team player
• Highly organised and detail-oriented
• Able to work on a shift basis