Procurement Officer

1.• Provide procurement support for the company’s procurement process 2. provide support and insight with sourcing strategies, prequalification of suppliers, contract negotiations, vendor management and contract renewal.

JOB OPPORTUNITY

PROCUREMENT OFFICER

(14 MONTH CONTRACT)

Location: Point Lisas Industrial Estate

Salary: Negotiable

PRINCIPAL ACCOUNTABILITIES / KEY FUNCTIONS:
•	Take full ownership of the procurement process from Tender preparation until contract close out to ensure Value for Money (VFM) is obtained and maintained throughout the procurement cycle.
•	Source and prequalify providers of goods and services to ensure that only suitable bidders are invited for Tenders. Manage and maintain the company’s Approved Suppliers List.
•	Work with the requestors of goods and services and the legal department in preparing Tender documentation.
•	Develop Tender Evaluation Plans to ensure tenders are managed effectively and executed efficiently.
•	Use various evaluation methods to review bids and ensures Value for Money principles are applied and achieved. Make award recommendations based on evaluation reviews.
•	Prepare Tender Committee Documentation and attend Tender Committee meetings.
•	Conduct contract negotiations as it relates to pricing, terms and conditions and other commercial considerations.
•	Monitor and maintain records of supplier performance and engage in supplier performance management activities.
•	Coordinate and document supplier meetings with contractors and requestors of goods and services.
•	Ensure hard and soft copy filing systems are properly organized and that procurement documentation is easily accessible for future reference.
•	Coordinate the timely clearing of goods by liaising with the company’s customs brokers.
•	Attend planning meetings to provide procurement updates and acquire information for upcoming procurement requests.
•	Manage the procurement forecast to ensure timeliness of execution and accountability by all stakeholders.
•	Maintain service levels to internal customers and ensure Supply Chain KPI targets are achieved.
•	Update and issue periodical Expediting Reports for materials and highlight exceptions to supplier’s original delivery dates.
•	Provide expert advice and explain procurement policies and procedures to staff members to ensure high standards of governance and compliance.
•	Ensure that appropriate communication is maintained across the Supply Chain Management Team and Requestors of goods and services. Escalate concerns and operational bottlenecks to the Supply Chain Superintendent.
•	Continually identify opportunities for Supply Chain and business improvement and recommend these changes to the Supply Chain Superintendent.
•	Execute the procurement function with a high degree of ethics, transparency and fairness. 
•	Act to prevent and report misconduct, illegal and inappropriate behavior.
•	Performs all other related job functions as required.

EDUCATION / QUALIFICATION:
•	Bachelor’s degree (BA/BSc) from a recognized college or university
•	5+ years’ experience in Oil & Gas/Process industries in similar positions.
•	An acceptable combination of academic qualifications and work experience may be considered in lieu of minimum requirements.
•	A Diploma in Purchasing or Supply Chain Management or equivalent certification.

SKILLS / COMPETENCIES:
•	Strong conflict management skills and ability.
•	Excellent standard of literacy and effective written communication skills for drafting procurement literature.
•	Maintains the highest level of confidentiality and trustworthiness
•	Inspires and motivates others to work well and accepts feedback.
•	Ability to synthesize complex or diverse information
•	Ability to work effectively and prioritize in a high performance, fast-paced work environment.
•	Seeks ways to improve and promote quality and demonstrates accuracy and thoroughness.
•	Ability to make decisions in a timely manner and exhibits sound and accurate judgment.
•	Actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
•	Proficient in Computer Applications including word processing and spreadsheet applications.
•	Experience with a Computerized Maintenance Management System (CMMS) or Enterprise Resource Planning (ERP) is essential.
•	Previous Energy sector experience will be an asset.

COMMUNICATION:
•	Excellent communications and interpersonal skills.
•	Develop constructive and cooperative working relationships.
•	Resolves issues in a timely manner.
•	Understands how to communicate difficult/sensitive information tactfully.

TEAMWORK
•	Consistently acknowledges and appreciates each team member's contributions.
•	Effectively utilizes each team member to his/her fullest potential.
•	Motivates team to work together in the most efficient manner and accepts feedback.
•	Keeps track of lessons learned and shares those lessons with team members.