Procurement Officer

Evaluates vendors and determines most cost-effective inventory and reorder levels. Providing guidance, advice and support to ensure procurement processes are effective, efficient, and ethical and provide the best possible value to the Company.

 1. Examines relevant documents or liaises with departmental personnel to verify or develop specifications for purchase request and determine need for purchases, considering factors such as shelf life, space available and rate and cycles demand.

 2. Consults price lists and catalogues, communicates with possible suppliers to obtain information on prices, quality and availability of products and compares data to determine best suppliers.

 3. Draws up tender lists and documentation based on projected requirement figures and studies bids, comparing prices, delivery dates and specifications.

 4. Supervise in the pre-qualification and evaluation of prospective suppliers.  Arrange for selection committee to review tenders and prepares relevant paperwork.

 5. Completes and forwards purchase orders to suppliers or shippers, follows up transactions and liaises with accounts department to ensure prompt payment to suppliers.

 6. Discusses product defects with personnel of user departments.

 7. Complies and maintains statistical and other data related to purchase, delivery and usage of stock.

 8. Monitors and reviews existing contracts for adherence to agreed terms and conditions and satisfactory completion.

 9. Maintain proper records of contract agreements and contract documentations.

10. Develops draft contract agreements for the supply and delivery of goods and the provision of services.

 11. Select potential contractors for the provision of goods and services.

 12. Process of request for goods and services so that tenders are invited and contracts are awarded in a timely manner.

 13. Supervises staff in purchasing department and performs related administrative functions.

14. Performs any other purchasing or inventory control duties as necessary.