Payroll & Office Services Manager

Manage and lead the Payroll function for the group, while ensuring that all Payroll expenses and taxes are paid in an accurate and timely manner. This role also supports company operations by maintaining office systems an ensuring; the receipt and delivery of all documents coming into and going out of the company; acquisition and distribution of stationery throughout the group; the provision of office furniture and fixtures and to ensure that services provided are adequate for the needs of the group; and maintenance of the systems of internal control and make recommendations for improvement.

Main Duties and Responsibilities:

·         Preparation of salaries for all management personnel and to ensure that the salaries of al other categories of employees are prepared and paid by the third Wednesday for monthly employees and on the specified day for all other employees.

·         Ensure that all statutory deductions are filed and paid over by the fourteenth of each month.

·         To ensure that annual returns for all companies are filed by March 31 of each year.

·         To ensure that employees hours of work are correctly and timely updated in the system to facilitate payment of salaries at the agreed times.

·         To ensure that all mails and documents are delivered to their recipient, internal and external, on a timely basis.

·         To ensure that there is adequate supply of stationery to meet the needs of all departments.

·         To ensure that all office furniture and fixtures are in working condition.

·         To provide payroll   information   for the external audit of the company’s accounts.

·         To assist the internal auditors as necessary.

·         To ensure that all benefits paid on behalf of employees are correct and paid over to the relevant institutions by the due dates.

·         To ensure that employee salary deductions are paid over on a timely basis.

·         To ensure that all Payroll journal entries are booked on a timely basis each month.

·         To maintain a proper salary list for all employees in the group.

·         Preparation of monthly vacation accrual listing

·         First Degree in Accounting or ACCA Level II .

·         Five (5) years of experience at the management level

Abilities; Skills; Experience; Aptitude and Judgement:

• Ability to meet deadlines.
• Ability to communicate both orally and in writing
• Good analytic skills.
• Good knowledge of workings of a payroll system.
• Keen attention to detail
• Excellent Management and Coaching skills

Other Personal or General Characteristics:

Good interpersonal skills and the ability to work with staff at all levels in the group.

• Ability to motivate staff.
• High level of Integrity.
• High level of confidentiality

External Contacts (Level):

• External and Internal Auditors
• Government Agencies
• Suppliers and Customers
• Banks and other Financial institutions

• Health Insurance
• Life Insurance
• Pension
• Lunch Subsidy
• Others