PROJECT COORDINATOR

JOB SUMMARY

To coordinate the schedule, budget, issues and risks of projects; ensuring that the project management framework is organized and operates smoothly in accordance with YSL’s quality and production requirements.  Document control and liaison with project managers and client representatives.

OPERATIONAL RESPONSIBILITIES

Responsibilities include but are not limited to:

• Ensure documents and correspondence for projects are organized and maintained
• Follow up with relevant personnel on responses and ensure information is passed on to persons.
• Obtain quotations from subcontractors
• Liaising with consultants on ongoing projects and follow up on deliverables
• Preparation of look ahead schedules and monthly progress reports
• Prepare construction schedules for submission to client
• Prepare minutes of meetings held between YSL and its consultants on a project-by-project basis
• Coordinate the issue of drawings, technical documents, materials and finished products to client
• Respond to action request arising from client reviews
• Produce construction methodologies for BID/Tender submission
• Produce construction schedules for BID/Tender submission
• Coordinate Tender teams in the preparation of bids/tenders
• Any other related duties as directed

HSE ACCOUNTABILITIES & EXPECTED BEHAVIOURS

• Following all HSE rules at all times
• Stopping any work that you recognize as being unsafe and reporting it to the Supervisor
• Reporting all accidents and incidents you are involved in or witness to the Supervisor as soon as you reasonably can
• Using all equipment in the work place as designed and with design operating safety features
• Conducting myself in a professional manner at all times, treating everyone in a cordial and direct fashion. The Company expects everyone to be treated with respect and dignity at all times.
• Becoming familiar with the HSE procedures required to perform your jobs safely
• Ensuring full compliance with all applicable legislations and site regulations
• Attending and actively participate in scheduled HSE training meetings, toolbox talks and HSE programmes
• Performing all work in a safe manner
• Using all appropriate PPE in a correct manner
• Observing good housekeeping practice
• Reporting the taking of any medication while on the work place to the Supervisor
• Participating in Audits/ Inspections as recommended by the Schedule

 “where you fail to meet the HSE behaviors identified in this job description, the company may discipline you in line with current policy that may involve any disciplinary measure up to and including dismissal”

QUALIFICATIONS & EXPERIENCE REQUIRED

• Bachelor’s degree in  Civil Engineering, Construction Management, Management or any other related field
• Project Management Certificates : CAPM, PMP or similar certification
• Knowledge of Microsoft Project
• Proficiency with Microsoft Office
• At least 5 years’ experience  in Project Coordination, Project Management roles or related field
• Experience in bidding, estimating, cost accounting and logistics
• Strong organizational, communication, management and problem-solving skills

DECLARATION & ACKNOWLEGEMENT

I have received a copy of the Job Description & HSE Accountabilities I am required to meet and understand its contents, I understand that these accountabilities are a significant condition of my employment I further accept and understand that this position is a Managerial position and I am therefore accountable for the HSE performance of assigned worksites under my control.