PROCUREMENT/LOGISTICS OFFICER

Seeking Material Pricing and placement of orders. Follow up on orders from placement to receipt Handle foreign logistics including freight rates, selection of freight forwarder, movement of goods and clearance of goods via local broker

1. Receive and review foreign and local order requisitions with and without prices. Queries and resolves any discrepancies and obtain final approval from management before entering on the system
2. Source quotes for foreign requisitions, comparing prices and delivery for best options available.
3. Enter orders on the system and generate Purchase Order for approval and signature from management.
4. Generate a minimum of 3 freight quotations and decide on provider based on relevant factors as it pertains to the project timeline, reliability of delivery and cost. Inform shipment co. and vendor of final decision.
5. Call suppliers to confirm Purchase Order and confirm cost, weight and dimensions to forward to Accounting for payment according to terms as specified.
6. Maintain schedules to liaise with Accountant that ensures prompt payment to foreign suppliers so that items are available ad ready for shipment when required.
7. Enter all foreign payables invoices on accounting system.
8. Finalize brokerage agent and issue documentation for customs and clearance. Advise accountant of payment timeline. 
9. Liaise with warehouse staff and sales for delivery of cargo to the warehouse.
10. Review local and foreign invoices with items received and compare toPO. Deal with any discrepancies or damages and keep management and accounting informed of details.
11. Handle insurance claims documentation when filed.
12. Compile invoices when received with all orders (local and foreign) and pass to Accounts for processing
13. Compile closeout documentation – cost assessment of all materials and equipment received and forward to Director, management and accounts for signatures and filing.