Office Assistant

Office Assistant

Office Assistant (Full Time - In Office - Barbados)

Barbados Req #2327

Questrade Financial Group (QFG) of Companies is committed to helping our customers become much more financially successful and secure.

We are everything a traditional financial institution is not. At QFG, you will be constantly moving forward, bringing the future of fintech into existence. You will be a part of a collaborative team that cares deeply about our mission and each other. Your team members will help you conquer challenges, push boundaries and discover what you are truly capable of.

This is a place where you can explore, discover and learn with continuous growth. As a diverse and inclusive place to work, there are flexible working arrangements so you can unleash your creativity and curiosity with no limits. If you share the same sense of infinite possibility, come shape your future at Questrade.

What’s in it for you as an employee of QFG?

• Health & wellbeing resources and programs
• Paid vacation, personal, and sick days for work-life balance
• Competitive compensation and benefits packages
• Hybrid and flexible work arrangements
• Career growth and development opportunities
• Opportunities to contribute to community causes
• Work with diverse team members in an inclusive and collaborative environment 

The Office Assistant is responsible for assisting with the daily operations of QuestGlobal Barbados office. 

This role supports the TBD, People and Office Operations to ensure all employees receive support with daily office requests. The ideal candidate is personable, very organized, detail-oriented and is able to manage multiple projects simultaneously within a very fast-paced, changing work environment. A deadline-driven professional with a strong work ethic and a background in office administration.

Need more details? Keep reading…

In this role, responsibilities include but are not limited to:

• Oversee the front desk reception; welcome guests, employees and assist them as needed. Ensure visitor sign in protocols are followed
• Perform various clerical tasks as needed (i.e., filing, organizing supplies, receive, sort & dispense incoming mail and packages)
• Assist with meeting/boardroom calendar management
• Book corporate travel (Executives, Directors and Managers)
• Assist members of the Leadership team with tasks as required ensuring the utmost confidentiality, professional decorum, accuracy and sense of urgency
• Assist with New Hire Onboarding; prepare welcome bags, name badges and security pass cards
• Assist with complex tracking systems for office including and not limited to track all assigned office keys and cabinet keys
• Assist with the management of Security Pass Cards including but not limited to, liaising with building security, managing complex tracking system
• Assist with the planning and execution of company and department events including budget management, catering, venue selection, décor, set-up and tear down.  Attend planning meetings, take accurate meeting minutes outlining action items; distribute to committee members
• Assist with Office Supply Management including budget control, ordering supplies, equipment and managing accurate inventory
• Manage branded collateral inventory including tracking system and placing orders as required
• Assist with facilities and maintenance and follow-up with landlord for status reports
• Assist with coordinating third party facilities/maintenance vendors when required (e.g. cleaners, etc.)
• Ad hoc projects as assigned

 So are YOU our next  Office Assistant (Full Time - In Office)? You are if you…

• Relevant degree/diploma with a strong focus on office administration and facilities
• Minimum 3 – 5 years’ experience in office administrative preferably within a fast paced work environment 
• Excellent communication (both verbal and written), organizational, analytical skills
• Ability to organize and prioritize assignments in a quickly changing environment; strong time management skills
• Ability to multi-task and work without direct supervision; meet tight deadlines with ease
• High level of attention to detail
• Strong typing skills
• Professional telephone manner
• Ability to maintain confidentiality and demonstrate strong sense of discretion and professionalism
• High customer service orientation with demonstrated ability to build and maintain strong working relationships with key stakeholders
• Ability to take direction and execute tasks accurately and within targeted deadlines
• Advanced computer skills including Excel, Word, PowerPoint & Outlook
• Ability to work within structured work hours
• Ability to work late hours on occasion to support after hour company events

 Sounds like you? Click below to apply!