Office Administrator

We're hiring an Office Administrator for our client in Montego Bay, Jamaica

The Administrative Assistant is responsible for providing administrative and secretarial support to the Managing Director (DMD), to facilitate the coordination and implementation of the plans and programs. Duties include word processing, audio and copy typing, letter writing, managing telephone and email inquiries, creating and maintaining an efficient filing system, keeping Diaries, arranging meetings and appointments and organizing travel.
 
Key Responsibilities

• Follows up on communication and provide feedback including responding to customer queries via telephone;
• Prepare Excel spreadsheet and invoices for customers
• Composes and prepares letters, memoranda and reports;
• Sorts and records incoming mails, files, and other documents;
• Prints, makes photocopies of and binds documents;
• Attends meetings, takes meeting notes, prepares Minutes for submission 
• Records, files and maintains an orderly Filing System for documents;
• Proofreads, corrects errors, collates and submits Review Reports in soft and hard copy 
• Routes urgent matters to relevant Officer;
• Prepares Requisitions, orders and maintains stationery supplies
• Maintains confidentiality of documents and information received.

Required Knowledge, Skills and Competencies

• Keen attention to detail and efficient handling of information
• Integrity and confidentiality
• Good time management skills
• Proficient typing and computer skills
• Good oral and written communication skills
• Good interpersonal and social skills
• Ability to work in a team
• Good business conduct and ethics
• Ability to work on own initiative
• Proficiency in MS Office Suite, CPS Shorthand 80 wpm and CPS typing 60 wpm
• Appointment management/scheduling

Minimum Required Qualification and Experience

• Certified Administrative Professional Certificate (CAP) or Associate Degree in Administrative Management or Public Administration;
• Two (2) years’ experience in a similar capacity.