Manager Procurement

The Manager, Procurement will have responsibility for managing the Company’s procurement function, ensuring that approved procurement activities are cost-efficient and of high quality..

My client is a private limited liability company established as one of the execution agencies responsible for driving economic development and transformation in Tobago. Its core mandate is to facilitate the development and diversification of the Tobago economy beyond tourism, through the environmentally sustainable production of goods and services on the island, ensuring alignment with the branding of Tobago as “Clean, Green, Safe and Serene”.

The Company is seeking to recruit a Manager, Procurement who will have responsibility for managing the Company’s procurement function, ensuring that approved procurement activities are cost-efficient and of high quality, in support of the achievement of organizational objectives and conducted in accordance with all pertinent legal, regulatory and statutory requirements.

Applicants are to note that this position is located in Tobago. Please email or call for more details on the role and the terms and conditions.

Some Duties & Responsibilities

1. Review existing policies for the provision of procurement and disposal services, including the Company’s Handbook and Special Guidelines on Public Procurement, Retention and Disposal of Public Property and make recommendations for the revision of or the development of new policies and procedures, in accordance with the established legal and regulatory framework, and the handbooks and guidelines issued by the Office of Procurement Regulation.
2. Formulate the Company’s procurement and disposal strategic plan, in consultation with Management, to facilitate the achievement of objectives articulated in the plan, and oversees its implementation.
3. Ensures compliance procurement policies, applicable legislation and international best practice for the procurement of goods, works and services.
4. Serves as the Company’s Named Procurement Officer, responsible for overseeing the acquisition of goods, works and services, preparing the Annual Procurement Plan for the approval of the Chief Executive Officer and generally reporting to the Office of the Procurement Regulation, as required by the Public Procurement and Disposal of Public Property Act and its Regulations.
5. Perform assigned procurement activities including preparing solicitation documents, inviting, receiving and evaluating bid submissions, and negotiating, awarding and monitoring contracts.
6. Oversee the tender process, including prequalification of suppliers, contractors and consultants, as well as evaluation and selection of proponents, with submission of recommendations for approval of the Chief Executive Officer.
7. Maintain a vendor database of prequalified suppliers, contractors and consultants, ensuring that up-to-date appraisals and statutory clearance documents are maintained on file for each vendor.
8. Plans, organizes, directs and supervises the work of professional and other support staff engaged in the provision of procurement and disposal services, ensuring compliance with governance and quality requirements, to successfully deliver all key milestones and outcomes.
9. Monitor and evaluates the effectiveness and efficiency of the procurement and disposal functions through the application of performance measurement tools, and recommends changes, as required.
10. Support the Tender Secretary in communication with Proponents during tender processes, as required.
11. Develop measures to identify and prevent fraudulent practices in accordance with guidelines prescribed by the Office of Procurement Regulation.
12. Provides advice, guidance and support pertaining to the interpretation and application of relevant legislation, policies, procedures, rules and regulations.
13. Establish and maintain stakeholder relationships through effective communication, negotiation and issues management to ensure project deliverables are met.
14. Develops and manages the annual departmental budget, including personnel and capital improvements, controls and supervises by reviewing all departmental expenditures.
15. Complies fully with the Company’s policies and procedures and adheres to the Company’s Core Values and Code of Business Conduct by daily demonstration of associated behaviour.
16. Perform any other duties as required by the job function.

Education and Job Experience

1. Minimum 8 years’ procurement and contract experience, with at least 4 years in a managerial capacity.
2. BSc in Supply Chain Management, Management Studies or Public Sector Management.
3. Training as evidenced by the possession of an Advanced Diploma in Procurement and Supply or an International Diploma in Supply Chain Management from an accredited institution.
4. Experience in the management of a public procurement function.
5. Experience with FIDIC type contracts will be considered an asset.
6. Demonstrated experience with public private partnership arrangements will be considered an asset.

Any other suitable combination of qualifications and experience may be considered.

Knowledge, Skills and Abilities

1. Proven ability to work creatively and analytically in a fast-paced, cross-functional environment demonstrating teamwork, innovation, excellence and adaptability.
2. Excellent leadership, communication (written, verbal and presentation) and interpersonal skills.
3. Sound investigative, analytical, critical thinking, problem-solving and decision-making skills.
4. Technically competent with various software programs, including but not limited to Microsoft Suite and suitable computer applications for e-procurement.
5. Extensive knowledge of the principles, practices, methods, laws, rules and regulations applicable to procurement and disposal management, including the Procurement and Disposal of Public Property Act and Regulations.
6. Highly meticulous with attention to detail.
7. Basic knowledge of the principles of fraud detection or forensic analysis.
8. Demonstrated capacity in risk mitigation and management, process improvement and conflict management.
9. Ability to maintain confidentiality and integrity in the performance of duties.
10. Ability to work expeditiously within critical deadlines