MAINTENANCE MANAGER

The Maintenance Manager is charged with ensuring that all property at Portmore Mall meet the needs of owners. This involves determining maintenance rates, marketing, repairs and maintenance and owner/tenant relationship building.

MAINTENANCE MANAGER

Duties and Responsibilities:

1. Build relationships with owners/tenants to expand business opportunities.
2. Responsible for fixing appropriate maintenance fees, collecting maintenance fees,
3. Conduct screening of potential operators to determine individuals best suited for the property and develop productive relationships and report to the Board of Directors accordingly.
4. Oversee the regular maintenance and repair of the property to ensure the needs of operators are met.
5. Oversee the financial obligations, such as payment of bills, budget preparation, compiling of expenditures, and analysis of financial records.
6. Oversee and monitor employee productivity, providing constructive feedback, coaching and development.
7. Evaluate the security outfit in tandem with the Security department to monitor property activities and implement precautionary measures where necessary.
8. Set and enforce occupancy policies and regulations necessary to maintain order within property premises
9. Direct activities with attorneys, architects, engineers, and other consultants to plan projects related to the property.
10. Prepare reports, presentations, budgets and other documents as required.
11. Perform all duties in conformance to appropriate health, safety, security and environmental policies and procedures.
12. Perform any other job duties as required by the job function.

Core Functions:

1. Develop and implement strategies to ensure maintenance fees and shop rentals are collected monthly.
2. Organise, administer and monitor the functions performed in the Property Office to ensure maximum efficiency.
3. Assisting in developing and preparing the operational plans and budget.
4. Assisting in negotiating contracts of maintenance and other services.
5. Provide guidance on policy matters to shop owners/tenants.

Qualifications and Experience:

1. A first degree in Management Studies, Business Administration or related discipline from a recognized institution.
2. At least two (2) years working experience at a managerial level in Property Management or the Real Estate Industry.
3. Sound knowledge of accounts receivable management with specific emphasis in debt collections.
4. Sound knowledge of management principles and practices.

Skills, Competencies and Specialised Techniques:

1. Excellent organizing, planning and coordinating skills.
2. Excellent interpersonal and leadership skills.
3. Excellent oral and written communication skills.
4. Excellent analytical skills and statistical skills.
5. Excellent problem solving, reasoning and decision making skills.
6. Effective negotiation skills.
7. Proficiency in the use of Microsoft Office and Peach Tree software application.
8. Self-motivated, meticulous, innovative and dependable.

Special Conditions Associated with the Job:

1. Required to work outside of normal working hours, as necessary.

Supervision Received From:

1. BOARD

Supervision given to:

1. Administrative Assistant
2. Accounting Clerk/Payables Clerk
3. Janitorial/Maintenance Staff