Logistics and Procurement Clerk

The position holder will be responsible for ensuring that all materials and resources needed for a company are ordered in a timely manner. He/she will perform all administrative tasks such as monitoring inventory levels, arranging transportation methods, and managing shipping schedules.

• Responsible for tracking imports for, Fakoory & Company Limited, Floors WD Ltd, and VF Packaging Ltd.
• Daily update of ETAs for each shipment for Fakoory & Company Limited, Floors WD Limited, VF Packaging Limited, and any associated company.
• Gather all related documents for imports, which will be filed along with costings (FCL & LCL) Packing List, Invoice, Bill of Ladings, Customs & Excise Assessment, Freight Charges, Brokerage Invoice, Transportation Invoice, TTBS payment receipts, Port Rent Invoices / Demurrage Invoice, Airway Bill, and Caricom Invoice.
• Check the accuracy of draft shipping documents to ensure the accuracy including, but not limited to shipping terms and consignee information. Generate costings at the end of each import.
• Exports within the Caribbean – LCL – Booking and Caricom Invoice.
• Exports outside of the Caribbean.
• Maintain filing of all related documents for exports including but not limited to Packing List, Invoice, Caricom Invoice, Customs & Excise Assessment, and Freight Charges
• Liaising with the Broker to obtain sums due for taxes and other related payments and lead times for clearing.
• Ensuring the accurate and timely provision of all import and export documentation to the Broker in advance of / prior to the date of arrival or departure to facilitate the clearing of consignments.
• Update warehousing of incoming containers and provide a packing list.
• Communicate with shipping line agents, requesting quotations, following up on bookings, expediting orders, and any other matter.
• Access to online shipping line accounts to make bookings, generate quotes, or retrieve documents for Fakoory & Company Limited, Floors WD Limited, VF Packaging Limited, and any associated company.
• Booking of export containers for VF Packaging Ltd/ Fakoory & Co. Limited/ Floors WD Limited and assisting with the documentation.
• Communicate with the trucking/transport company on the expected arrival date for imports to the warehouse, the collection date for exports, and when containers are ready for return to the container yard.
• Liaising with the accounts department of the related company to ensure that all payments are made in accordance to facilitate the clearing of consignments.
• Ensure that all relevant parties for the receiving/dispatching of imports/exports are updated in real time.
• Perform procurement-related activities as required.
• Assist with other general duties as required.