Legal Secretary

Legal Secretary

PLEASE NOTE THIS JOB IS IN BARBADOS, HOWEVER CARIBBEAN NATIONALS WHO ARE WLLING TO WORK IN BARBADOS CAN APPLY.

Unsuitable applications will not be acknowledged.  At present we require candidates with at least 5 years experience in handling mortgages, conveyances and commercial transactions in a legal firm.

LEGAL SECRETARY

Key Responsibilities:

1. Legal Document Management:
• Typing, proofreading, and formatting legal documents, such as contracts, specific to the lawyer's practice area.
• Organizing and filing documents and associated materials, maintaining both physical and electronic filing systems.
2. Client and Correspondence Management:
• Acting as the first point of contact for clients, scheduling meetings, and handling follow-up communication.
• Screening phone calls, handling inquiries, and relaying important messages to the lawyer.
3. Legal –Property, Commercial, General:
• Preparing draft Sale and Purchase Agreements and Conveyances;
• Preparing draft Mortgages and Debentures, and other loan documents for review by lawyer.
• Asset Sale and Purchase Transactions, Amalgamations, Mergers and Acquisitions,
• Landlord and Tenant and general contracts
4. Other Documentation:
• Preparing reports, drafting routine correspondence, and transcribing dictations.

Skills Required:

• Legal Knowledge and Confidentiality: Strong understanding of legal terminology and procedures, with the ability to maintain high levels of confidentiality for both personal and professional matters.
• Time Management and Multitasking: Proven ability to manage both personal and professional tasks for the lawyer, prioritizing conflicting demands efficiently.
• Communication Skills: Excellent written and verbal communication skills for managing client interactions and drafting correspondence.
• Technical Proficiency: Proficient in MS Office.

Experience & Education:

• A minimum of 5 years of experience working as a Legal Secretary preferably in a firm environment
• A diploma or certification in Legal Secretarial Studies or Business Administration is an advantage. A solid background in property and commercial transactions is required.