Legal Assistant – Transactional Department

Legal Assistant – Transactional Department

REPORTING TO:                Partner - Transactional Department

OBJECTIVE:         Participation as a pivotal member of the Transactional Department by enhancing Attorney(s) effectiveness by providing information-management support, representing the attorney to clients and others, demonstrating a high level of initiative and being a team player in the Department.

KEY RESULT AREAS:  Responsible for:

• Client Service

• Ensuring prompt, reliable and accurate communication with internal/external clients.
• Communicating and liaising with Attorneys in the department, as required.

• Document Preparation

• Responding to routine correspondence and drafting replies for review by Attorney(s).

• Keeping cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney.

• Producing draft documents from precedents for review by Attorneys.
• Producing accurately typed and formatted documents for distribution.

• Attorney Support

• Demonstrating a high level of initiative particularly in relation to learning new areas of work and being proactive in providing support to the Attorneys.
• Handling special projects as may be asssigned by the Attorney from time to time.

• Filing

• Preparing status reports, communications (internal & external), appointments, and deadlines in legal-specific software.
• Maintaining a well-organized/up-to-date filing system andcategorized,computerized filing records, as well as a diary and brought-forward system.

• Invoicing/Billing

• Completing monthly invoicing or when a project/matter is completed.
• Reminding Attorneys and assisting with posting and/or uploading  time.
• Generating invoice narratives for review by Attorneys, and preparing invoices for issue to clients.
• Following up Accounts Receivables after invoice is issued, and continuing until  payment is received.

• Undertaking other related duties as may reasonably requested from time to time.

Qualification, Experience and Skills

• A minimum of three (3) years relevant work experience;
• Paralegal qualification from an accredited institution will be an asset;
• Familiarity with legal procedures specifically the Registry systems and legal protocols;
• Excellent secretarial and organisational skills;
• Advanced level MS Office computer skills:
• High level communication skills – strong grammar, spelling, vocabulary and language skills;
• High level of confidentiality;
• Keen listening skills; and
• Ability to coordinate multiple activities.