Export Coordinator-Short Term Contract

 Duties & Responsibilities:

1. Monitor, communicate with CGA’s distributors and customers, on orders, account status and any queries/needs in a timely manner.
2. Liaise with Customs Department/Customs Broker to ensure the timely processing of shipping documents.
3. Liaise with Hauler for the procurement and loading of shipping containers for export orders.
4. Liaise with CGA drivers & stores department for the delivery of consolidated/breakbulk cargo at specified freight forwarder warehouses
5. Liaise continuously with Planning/ Production/Stores/Inventory Departments regarding stock status and production schedules in order to ensure that customer’s order requirements are met. 
6. Manage and create paperwork for Export shipments:

-        CARICOM Invoices

-        Create and apply for Certificate of Origin from ExporTT

-        Create Breakbulk Bill of Ladings

-        Create & submit Proforma BLs to Freight Forwarders

-        Submit VGM data to Freight Forwarders once shipment is loaded on port

-        Create and apply for Export Health Certificate (as needed)

-        Create and apply for Free Sale Certificate (as needed)

1. Ensure Billing of orders once it is packed and ready for shipment
2. Update and maintain Export Log book
3. Ensure Hauler has C82 paperwork, including Weighbridge tickets and Customs & Excise shipment slips for container loading at Point Lisas port. 
4. Monitor the export Accounts Receivables report in order to notify clients of outstanding payments, credits owed and incoming payments are processed in a timely manner by Accounts.
5. Create Credit Notes and submit to Accounts as informed by Export Manager.
6. Ensure the timely preparation and distribution of monthly reports, e.g.

a.)                 VPG (Volume Planning Guide)

-        Submitted to Planning Department

b.)                 Monthly Export Sales Report

-        Submitted to Export/Finance Manager

KNOWLEDGE, SKILLS AND EXPERIENCE:

• Bachelor’s Degree in Sales, Marketing, Accounts, Business Management or any related field.
• At least 2- 3 years’ experience in Export Marketing would be an asset.
• Experience working in a manufacturing environment.  
• Experience in a target-oriented work environment and the ability to prioritize work based on given deadlines will be considered.