Property Facilities Manager (Commercial Real Estate Sector)

ARE YOU AN ASPIRING PROPERTY FACILITIES MANAGER? IF SO, THEN THIS IS THE JOB FOR YOU!

Property Facilities Manager (Commercial Real Estate Sector)

 Overview: Our client is one of the leading Real Estate Organizations in Barbados. Due to growth, they are seeking to recruit 2 x Property Facilities Managers to provide excellent customer service to their established/new clients in the Corporate business sector. The successful candidate should have the skills to manage properties with the objective being the preservation of and/or the increasing of the property’s value while generating an acceptable return on the Landlord's investment.

 Duties/Responsibilities:

• Oversight of maintenance of the physical plant and equipment.
• Building developing and maintaining relationships with clients, landlords, tenants, subcontractors and staff.
• Prepare and implement procedures and systems within company guidelines to ensure orderly, efficient and prioritized workflow.
• Preparation of monthly/ quarterly/ yearly property reports for clients.
• Budget for, monitor, and control the expenses of properties in portfolio.
• Conduct monthly review of financial statements with Senior Facility Manager.
• Maintain in FM Software accurate record of all quotations, invoices, authorizations and actions taken.
• Prepare and update Property Manual – including audits, inventories, maintenance issues, capital replacements and vendor documentation.
• Develop Property Maintenance Schedule and manage preventative maintenance program in FM Software.
• Monitor and analyze all utilities.
• Ensure Health, Safety and Environment requirements are met according to best practices and legislation.
• Appropriate and timely response to emergencies or critical issues.
• Communicate and develop relationship with owners (landlord/board) and tenants.
• Respond to, resolve and record all tenant and/or customer complaints in FM Software.
• Assist with hiring and evaluation of employees on property.
• Schedule and manage all human resources allocated to property.
• Source, negotiate, review and manage service contracts.
• Ensure owners/residents of residential properties follow property rules. 
• Lease and Tenant Management.

Desired Qualifications/Experience:

• Minimum associate degree in a Business-related discipline

•       Proven experience in managing corporate multi-occupied business premisise.       

Project Management

•              Numerical ability

•              Financial awareness for Facility Management

•              Knowledge of legislation codes and best practice guides that govern the FM environment

•              Analytical and problem-solving skills

•              IT literacy – Microsoft Office, FM Software

•              Ability to read and interpret drawings

•              Time Management, self-motivation, multi-tasking

•              Teamwork

•              Communication & interpersonal skills – oral and written

•              Willingness to work flexible schedule as required – evenings, weekends, holidays